Project Coordinator

WorkBetterNow; Poland; On-site; PLN 47,472 - 63,296; Full time

Benefits offered by this job

Competitive salary

Monthly Wellness Bonus

Paid maternity/paternity leave

Career growth support

Job summary

A remote work company in Poland is looking for a Virtual Assistant with Project Management experience. As a full-time independent contractor, you will assist US businesses with administrative tasks while managing various project scopes and deliverables. The ideal candidate has strong project management skills, is bilingual in Spanish and English, and thrives in a remote environment. Competitive compensation, including monthly growth, and a focus on work-life balance make this an excellent opportunity.

Qualifications

• At least 2 years of previous work experience in administrative tasks.
• Advanced written and spoken English skills.
• FT availability (40 hours a week).

Responsibilities

• Define project scope, objectives, and deliverables.
• Develop detailed project plans and track progress.
• Communicate project status to stakeholders.

Skills

Project Management

Bilingual in Spanish and English

Excellent relationship skills

Expertise with Microsoft Office

Education

Project Management education

Tools

ASANA

Trello

Monday.com

Apptivo

Workect

Job description

Virtual Assistant with Project Management Experience

WorkBetterNow(www.workbetternow.com )providesfull-timepositionsforprofessionalsinLATAMlookingtoworkwithUnitedStates-basedcompanies.Ourremoteprofessionalscomefirstandarethemostimportantpartofourteam.Ifyouwanttobepartofacompanythatvalueswork-lifebalanceandsupportsyourprofessionaldevelopment,you’reintherightplace.

WearelookingforProfessionalslivinginLATAMandtheCaribbean,proficientinEnglish,whoalignwithourcompany'scorevalues.Theidealcandidateissomeoneseekingremotework,valuingwork-lifebalance,anddemonstratingstability,commitment,andeagernessforcareerdevelopment.

Our Core Values

• Put our Talent first
• Pursuit of excellence/continuous learning
• Integrity and transparency
• Ownership mentality
• Pursuit of growth
• Excellent attitude

Job Description

WorkBetterNow Certified Professionals™ with Project Management Experience, work full-time (40 hours/week) as independent contractors from their homes, helping businesses in the US with their administrative needs. WBN CPs work Monday through Friday during US business hours.

As a WBN CP, you will have the privilege of assisting with a variety of common processes and tasks necessary to keep your client’s business running smoothly. While your duties will depend on the specific needs of your client, they will include but not be limited to.

• Define project scope, objectives, and deliverables in collaboration with stakeholders and team members.
• Develop detailed project plans, schedules, and budgets, and track progress against milestones and KPIs.
• Assign tasks and responsibilities to team members, ensuring clarity and accountability.
• Coordinate project activities and resources, including internal team members, external vendors, and contractors.
• Monitor project risks, issues, and dependencies, and implement mitigation strategies as needed.
• Communicate project status, updates, and changes to stakeholders and senior management.
• Manage project budgets and expenditures, tracking costs and ensuring adherence to financial guidelines.

Requirements

• At least 2 years of previous work experience working with administrative tasks
• At least 2 years of Project Management experience
• Previous experience using Project Management CRM such as ASANA, Apptivo, Workect, Trello, Monday.com, or any project management tools.
• Project Management education is a plus.
• Social Media experience is preferred but not required
• Bilingual in Spanish and English (advanced or proficient)
• Expertise with Microsoft Word, Excel, PowerPoint, Outlook/Gmail
• Advancedwritten and spoken English skills (including top grammar skills) - Scores C1&C2
• Appropriate work-from-home environment
• FT availability (40 hours a week)
• Excellent relationship skills
• Although not required, we also prefer candidates who have:
• Experience working with CRM systems

Technical Requirements

• Processor: Intel 11th Gen (or equivalent AMD Ryzen 5000 series) for Windows users and M2 for Macs
• RAM: 16 GB minimum
• 25 - 50 Mbps Internet Speed (Min)
• USB headset with noise-canceling (ideally)

Compensation&Growth

At WorkBetterNow, we believe in rewarding commitment and supporting long-term success. Our pay structure ensures your compensation evolves with your experience and tenure.

• 0-3months:$1,200USD/month
• After3months:You’llreceivea$50monthlyWellnessBonustosupportahealthyandbalancedworklife(total:$1,250/month).
• After1year:Salaryincreasesto$1,340USD/month
• After2years:Salaryincreasesto$1,480USD/month
• After3years:Salaryincreasesto$1,540USD/month
• After4years:Salaryincreasesto$1,600USD/month
• AnnualAdjustments:You’llalsoreceivearaiseeachyearand company-wide compensation adjustments as we continue to grow together.

Work-Life Balance

• 100% remote work — enjoy the comfort and flexibility of working from home
• Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)
• A dedicated Talent Coordinator who serves as your guide and liaison between you, WorkBetterNow, and your assigned company—helping you navigate your role and continue growing professionally.
• A supportive, people-first environment where your voice matters.