Travel & Expense Administrator

DEKRA Praca Sp. z o.o.; Wrocław; Hybrid; PLN 78,000 - 106,000; Full time

Benefits offered by this job

Full-time contract

Hybrid work model

Job summary

DEKRA Praca Sp. z o.o. is hiring a Travel & Expense Administrator to support operational administration of business travel and travel expense processes.

The role handles expense reports, data maintenance, and reporting within established policies. Location is the new GBS Centre in Wroclaw, Poland Office, with an initial on-site mode and a long-term hybrid arrangement. The candidate should have commercial vocational training and experience in relevant operations, with German and English skills

Qualifications

• Experience in travel expenses, administration, finance operations or a similar operational function.
• Structured, accurate and service-oriented way of working.

Responsibilities

• Process and review travel expense reports according to established policies and procedures.
• Check expense reports for completeness, formal correctness and required documentation.
• Clarify missing receipts or information with employees.
• Support defined approval and processing workflows.
• Act as first point of contact for standard questions relating to business travel and travel expenses.
• Maintain travel and expense data and documentation.
• Prepare standard reports and evaluations using available system data.

Skills

Travel expenses

Administration

Customer service

Education

Commercial vocational training

Tools

SAP Concur

Microsoft 365

Job description

responsible for operational project support, particularly for testing, documentation, user preparation and follow-up activities during the SAP Concur implementation.

Location: new GBS Centre in Wroclaw, Poland Office (initial mode), Hybrid (long-term solution)

Job Description

The Travel & Expense Administrator supports the operational administration of business travel and travel expense processes. The role processes and reviews travel expense cases, supports users, maintains data and documentation, and performs defined reporting and control activities in accordance with established policies and procedures.

Responsibilities

• Process and review travel expense reports according to established policies and procedures.
• Check expense reports for completeness, formal correctness and required documentation.
• Clarify missing receipts, information or documentation with employees.
• Support defined approval and processing workflows.
• Act as first point of contact for standard questions relating to business travel and travel expenses.
• Forward complex or exceptional cases to the responsible specialist or Travel Management.
• Maintain travel and expense data and documentation.
• Support regular controls, closing and audit activities according to defined requirements.
• Prepare standard reports and evaluations using available system data.
• Follow up on outstanding cases and agreed actions.
• SAP Concur Support:
• Collaboration:

Requirements

• Completed commercial vocational training or comparable qualification.
• Relevant experience in travel expenses, administration, finance operations, shared services or a comparable operational function.
• Experience with SAP Concur or comparable travel and expense systems is an advantage.
• Good understanding of administrative travel and expense processes.
• Good Microsoft 365 skills and ability to work with standard reports and system data.
• Good German and English.
• Structured, accurate and service-oriented way of working.

What We Offer

• Competitive salary;
• An opportunity to generate value across global operations;
• Full time permanent contract;
• Working Mode: Office (initial model), Hybrid (long-term solution);

DEKRA Praca is a company owned by DEKRA AG, a leader in human resources services in Europe. Our operations focus on Poland, mediating employee recruitment and offering a wide range of services in the areas of human resources consulting, permanent recruitment, and temporary employment.

DEKRA Praca is a registered Employment Agency. Certificate No. 8194

For our client, an international company creating a new business services center in Wroclaw, we are currently looking for an: