Strategic Executive Assistant to the CEO

The HEINEKEN Company; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

Grupa Żywiec is seeking an Executive Assistant to the CEO to shape the rhythm of the Executive Office and enable the CEO and Management Team to stay focused on strategic decisions. You will work at the heart of Grupa Żywiec and collaborate with senior leaders across the organisation.

In this role you will manage complex calendars, coordinate meetings, prepare presentations, and handle confidential matters with integrity. A pro-active, ownership-driven mindset and fluent English are essential.

Qualifications

• Experience supporting senior executives in a complex or international organisation.
• Excellent organisation and prioritisation skills.
• Strong business understanding and professional judgement.
• A proactive, solution-focused approach with clear ownership.
• Confidence in working with senior stakeholders and managing competing priorities.
• Resilience and composure under changing plans or pressure.
• A high level of discretion, integrity and professionalism.
• Fluent English.

Responsibilities

• Manage the CEO’s calendar, inbox, travel arrangements and expenses.
• Coordinate meetings, agendas, materials, minutes and follow-up actions.
• Help run the Management Team rhythm and coordinate with other Executive Assistants.
• Prepare clear presentations, reports and briefing materials.
• Keep actions and priorities on track and follow up proactively.
• Bring structure to changing priorities and anticipate attention needs.
• Handle confidential and sensitive matters with discretion.
• Support selected personal administration and travel arrangements as required.
• Identify and implement improvements to Executive Office processes and ways of working.

Skills

Executive support

Organisation & prioritisation

Stakeholder management

Proactive problem solving

Discretion & integrity

Fluent English

Job description

Grupa Żywiec is seeking an Executive Assistant to the CEO to shape the rhythm of the Executive Office and enable the CEO and Management Team to stay focused on strategic decisions. You will work at the heart of Grupa Żywiec and collaborate with senior leaders across the organisation.

In this role you will manage complex calendars, coordinate meetings, prepare presentations, and handle confidential matters with integrity. A pro-active, ownership-driven mindset and fluent English are essential.