CEO Personal Assistant

Techland Sp. z o. o.; Wrocław; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Flexible working hours

Training budget

Training & language courses

Flexible working hours

HR support

Gym access

Free car park

Job summary

A leading video game company in Wrocław is seeking a highly skilled CEO Personal Assistant to support the CEO in daily operations and high-level communications. You will manage the CEO's calendar, coordinate travel, and handle confidential information. The ideal candidate has strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities. Flexible work environment and numerous employee benefits offered.

Qualifications

• Manage the CEO's calendar, including scheduling meetings and appointments.
• Handle confidential information with discretion.
• Proven experience in calendar management and travel planning.
• Ability to multitask, prioritize, and work efficiently.
• Proficiency in Google Workspace and Microsoft Office.
• Budgeting and basic accounting familiarity.
• Ability to work autonomously in a fast-paced corporate environment.
• Driving license (category B).

Responsibilities

• Prepare and edit correspondence, presentations, and reports.
• Coordinate complex travel itineraries, including international trips.
• Assist in the preparation of board meetings and other corporate events.
• Organize and maintain filing systems.
• Coordinate complex international travel itineraries.
• Manage expenses and prepare expense reports.
• Assist in board meetings and other high-level events.
• Handle confidential information with utmost discretion.
• Anticipate CEO needs and proactively solve problems.
• Liaise with executives, board members, and key stakeholders.
• Perform ad hoc projects and research as assigned.

Skills

Exceptional organizational skills

Strong proficiency in Google Workspace

Excellent communication in English

Attention to detail

Ability to manage financial budgets

Accounting familiarity

Analytical skills

Calendar management

Travel planning

Multitasking

Attention to detail

Corporate environment experience

Initiative

Driving license

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Microsoft Office

Job description

Techland is one of the biggest video game companies in Poland, with over 30 years of experience in the gaming industry. From our studios in Wroclaw and Warsaw, we’ve built an international team of more than 500 talented professionals, all dedicated to pushing the boundaries of game development.

We’re known for creating iconic franchises like Call of Juarez and the zombie genre-defining Dying Light, which has been played by over 45 million players worldwide. With a focus on open-world action, storytelling, and community engagement, we’re committed to delivering unforgettable experiences to our players.

We’re constantly striving to improve, innovate, and take on new challenges. With ambitious plans for the future, we’re looking for passionate people to be part of this exciting journey.

Job Description

We are seeking a highly skilled and professional CEO Personal Assistant to join our team in Wrocław, Poland. As the right hand to our Chief Executive Officer, you will play a crucial role in managing day-to-day operations, coordinating high-level meetings, and ensuring the smooth running of the CEO's office.

Your daily tasks:

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as the primary point of contact for internal and external stakeholders, handling communications on behalf of the CEO.
• Prepare and edit correspondence, presentations, and reports.
• Organize and maintain filing systems.
• Coordinate complex travel itineraries, including international trips.
• Manage expenses and prepare expense reports.
• Assist in the preparation of board meetings and other high-level corporate events.
• Handle confidential and sensitive information with the utmost discretion.
• Anticipate the CEO's needs and proactively solve problems.
• Liaise with other executives, board members, and key stakeholders.
• Perform ad hoc projects and research as assigned by the CEO.

Qualifications

• Exceptional organizational and time management skills.
• Strong proficiency in Google Workspace and Microsoft Office tools.
• Excellent verbal and written communication skills in English and Polish.
• Ability to handle confidential information with discretion.
• Demonstrating self-confidence and assertiveness in effective communication.
• Skilled in overseeing and managing assigned financial budgets.
• Familiarity with accounting systems, including invoice reconciliation and cost allocation capabilities.
• Strong analytical skills and problem-solving abilities.
• Proven experience in calendar management and travel planning.
• Ability to multitask, prioritize, and work efficiently in a fast-paced environment.
• Attention to detail and commitment to delivering high-quality work.
• Experience working in a corporate environment and understanding of business operations.
• Ability to anticipate needs and take initiative.
• Driving license (cat B).

Nice to have:

• Bachelor's degree in Business Administration, Communications, or related field (preferred).
• Ability to use AI tools to optimize and automate daily tasks.
• Understanding of the gaming/entertainment industry.

Additional Information

What we can offer:

• A wide array of benefits: private medical care, life insurance, pro-health campaigns, gifts for different occasions.
• An outstanding work atmosphere in a highly-skilled team of professionals, with flexible working hours, no dress code, and full support of the dedicated HR Business Partner.
• Many opportunities for personal development: a dedicated development budget for each employee, extra two paid days for training and CSR, stable career paths, extensive internal and external training, and financing of English and Polish language classes.
• State-of-the-art offices filled with chillout zones, a fully equipped kitchen, a gym (Wrocław office), and a free car park (Warsaw limited amount of space).