Executive Assistant to the CEO

The HEINEKEN Company; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

Grupa Żywiec is seeking an Executive Assistant to the CEO to shape the rhythm of the Executive Office and enable the CEO and Management Team to stay focused on strategic decisions. You will work at the heart of Grupa Żywiec and collaborate with senior leaders across the organisation.

In this role you will manage complex calendars, coordinate meetings, prepare presentations, and handle confidential matters with integrity. A pro-active, ownership-driven mindset and fluent English are essential.

Qualifications

• Experience supporting senior executives in a complex or international organisation.
• Excellent organisation and prioritisation skills.
• Strong business understanding and professional judgement.
• A proactive, solution-focused approach with clear ownership.
• Confidence in working with senior stakeholders and managing competing priorities.
• Resilience and composure under changing plans or pressure.
• A high level of discretion, integrity and professionalism.
• Fluent English.

Responsibilities

• Manage the CEO’s calendar, inbox, travel arrangements and expenses.
• Coordinate meetings, agendas, materials, minutes and follow-up actions.
• Help run the Management Team rhythm and coordinate with other Executive Assistants.
• Prepare clear presentations, reports and briefing materials.
• Keep actions and priorities on track and follow up proactively.
• Bring structure to changing priorities and anticipate attention needs.
• Handle confidential and sensitive matters with discretion.
• Support selected personal administration and travel arrangements as required.
• Identify and implement improvements to Executive Office processes and ways of working.

Skills

Executive support

Organisation & prioritisation

Stakeholder management

Proactive problem solving

Discretion & integrity

Fluent English

Job description

Your role

Great leadership needs more than a well-managed calendar. It needs focus, clear priorities and the right information at the right time. As Executive Assistant to the CEO, you will help shape the rhythm and effectiveness of the Executive Office. Working at the heart of Grupa Żywiec, you will enable the CEO and Management Team to stay focused on the decisions and priorities that move our business forward.

What You Will Do

• Manage the CEO’s complex calendar, inbox, travel arrangements and expenses.
• Coordinate meetings, agendas, materials, minutes and follow-up actions.
• Help run the Management Team rhythm and coordinate closely with other Executive Assistants.
• Prepare clear presentations, reports and briefing materials.
• Keep agreed actions and priorities on track, following up proactively when needed.
• Bring structure to changing priorities and anticipate what requires attention.
• Handle confidential and sensitive matters with discretion and sound judgement.
• Support selected personal administration and travel arrangements where required.
• Identify and implement practical improvements to Executive Office processes and ways of working

What You Bring

• Experience supporting senior executives in a complex or international organisation.
• Excellent organisation and prioritisation skills.
• Strong business understanding and professional judgement.
• A proactive, solution-focused approach and a clear sense of ownership.
• Confidence in working with senior stakeholders and managing competing priorities.
• The resilience and composure to stay effective when plans change or pressure rises.
• A high level of discretion, integrity and professionalism.
• Fluent English

What We Offer

• Close exposure to executive decision-making and business operations.
• Collaboration with senior leaders across Grupa Żywiec and the international HEINEKEN organisation.
• The opportunity to shape and improve how the Executive Office works.
• A role that will stretch your business understanding, judgement and ability to influence through coordination.
• Competitive compensation aligned with your experience and the scope of the role.
• Private medical care, life insurance, FitProfit, cafeteria benefits, a product allowance, a yearly bonus and learning opportunities.

Ready to bring focus to complexity?

If you enjoy enabling leaders to do their best work, connecting people and priorities, and making a visible impact behind the scenes, we would like to hear from you.

At Grupa Żywiec, different perspectives make us stronger. We welcome applications from qualified candidates and are committed to fair and equal opportunities throughout the recruitment process.