Executive Assistant to CEO — Strategic Ops Partner

WizzDev; Poznań; On-site; PLN 60,000 - 90,000; Full time

Job summary

WizzDev in Poznań seeks an Executive Assistant to serve as the CEO’s right hand, keeping the executive’s calendar, coordinating travel and meetings, and ensuring priorities are aligned in a fast-paced IT B2B environment.

You will own the end-to-end recruitment process for roles reporting to the CEO, maintain CRM hygiene, prepare SOW/MSA documents, and support finance, HR, and office operations while protecting data privacy.

Qualifications

• Fluent in Polish and English (C1) with ability to draft professional documents.
• Experience with modern collaboration tools and CRM hygiene.
• Degree in Accounting, Economics, Administration, or related field preferred.

Responsibilities

• Manage CEO calendar, travel, and meetings with agendas and minutes.
• Own end-to-end recruitment for CEO-reporting roles; screen CVs; conduct initial interviews.
• Maintain CRM hygiene; prepare SOW/MSA documents; coordinate offers and deadlines.
• Prepare high-level financial reports, HR summaries, and project status updates.
• Develop SOPs; manage CEO social media; maintain the decision log.
• Coordinate onboarding with PMs, HR, and Office teams.

Skills

Self-reliant

Detail-oriented

Finish what you start

Bilingual Polish/English (C1)

Google Workspace

Confluence

HubSpot CRM

Gemini

Slack

Spreadsheet analysis

Education

Accounting/Economics/Administration degree

Tools

HubSpot CRM

HubSpot

Job description

WizzDev in Poznań seeks an Executive Assistant to serve as the CEO’s right hand, keeping the executive’s calendar, coordinating travel and meetings, and ensuring priorities are aligned in a fast-paced IT B2B environment.

You will own the end-to-end recruitment process for roles reporting to the CEO, maintain CRM hygiene, prepare SOW/MSA documents, and support finance, HR, and office operations while protecting data privacy.