Executive Assistant to CEO - Strategy & Governance Partner

Aviva plc; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Performance Bonus

Private medical care

Cafeteria benefits

Hybrid working model from Poland

Office in Warsaw - Gdański Business-C

Job summary

Aviva plc in Warszawa, Poland, is hiring an Executive Assistant to become a trusted partner to the CEO and to support strategic priorities across the organisation. You'll coordinate governance activities, prepare executive briefings and presentations, manage cross‑functional projects, and enable leaders to focus on high‑impact decisions.

The role requires fluency in Polish and professional English (B2), advanced Microsoft 365 skills, and a proactive, discreet approach in a fast‑paced

Qualifications

• Experience supporting C-suite executives in a complex international organisation.
• Strong governance understanding and executive decision-making.
• Excellent stakeholder management, communication, and organisational skills.
• Proactively identify priorities, risks, and opportunities.
• Advanced proficiency in Microsoft 365 tools.
• Interest in AI and digital innovation, incl. Microsoft Copilot.
• Fluency in Polish and professional English (B2).
• Relevant degree or equivalent professional experience.

Responsibilities

• Act as trusted partner to the CEO, supporting strategic priorities and key initiatives.
• Coordinate leadership meetings, governance forums, and executive activities.
• Prepare executive briefings, presentations, reports, and communications.
• Track actions and decisions to ensure timely delivery of priorities.
• Coordinate strategic projects and cross‑functional initiatives.
• Build relationships with senior stakeholders across Aviva.
• Support leadership events, town halls, and employee engagement.
• Leverage Copilot and digital tools to boost productivity.
• Handle confidential information with discretion.

Skills

C-suite support

Governance

Stakeholder management

Microsoft 365

Polish fluency

English B2

Communication

Education

Relevant degree or equivalent experience

Tools

Microsoft Copilot

Microsoft 365

Job description

Aviva plc in Warszawa, Poland, is hiring an Executive Assistant to become a trusted partner to the CEO and to support strategic priorities across the organisation. You'll coordinate governance activities, prepare executive briefings and presentations, manage cross‑functional projects, and enable leaders to focus on high‑impact decisions.

The role requires fluency in Polish and professional English (B2), advanced Microsoft 365 skills, and a proactive, discreet approach in a fast‑paced