SSC AP Clerk

Frey Consulting Group; Łódź; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Discretionary bonus

Sport card

Job summary

Essentra plc seeks an SSC AP Clerk in Poland to manage supplier invoices, reconcile statements, and ensure compliance with policies. You will coordinate with suppliers, code costs, and assist month-end closing while supporting audits and onboarding new vendors.

Strong Excel and ERP experience, fluent English, and attention to detail are essential for timely and accurate payments in this shared services environment.

Qualifications

• Degree in Finance, Accounting, Business Administration, IS, or a related field.
• Experience in a similar SSC/AP role.
• Strong understanding of double-entry bookkeeping.
• Proficiency with MS Office, especially Excel.
• Familiarity with SAP, Oracle, or MS Dynamics.

Responsibilities

• Process supplier invoices and credit notes in the accounting system.
• Match invoices to purchase orders and GRNs where applicable.
• Identify and resolve discrepancies between invoices, POs, and receipts.
• Code invoices to cost centres and accounts accurately.
• Reconcile supplier statements regularly and maintain balances.
• Communicate with suppliers to resolve queries and payment issues.
• Maintain supplier records and documentation in internal controls.
• Assist onboarding of new suppliers with required information.
• Prepare payment runs and ensure proper authorization.
• Assist month-end closing, accruals, and reporting.
• Support audits with required documentation and reports.
• Identify process improvements to increase efficiency in SSC.

Skills

Fluent English

Attention to detail

Communication skills

Deadline-driven

Problem solving

Team player

Independent when needed

Education

Degree in Finance/Accounting/Related

Tools

SAP

Oracle

Microsoft Dynamics

Excel

Job description

The SSC AP Clerk is responsible for maintaining accurate financial records related to the company’s purchases and payments. This includes processing supplier invoices, reconciling supplier statements, resolving discrepancies, organising payment campaigns and ensuring all transactions comply with company policies and financial regulations. The role plays a key part in supporting the smooth running of the accounts payable function within the Shared Services Centre, ensuring timely and accurate payments to suppliers and contributing to the overall efficiency of the finance department.

Responsibilities

• Accurately process supplier invoices and credit notes in the accounting/ERP system
• Match invoices to purchase orders and goods received notes (GRNs) where applicable
• Identify and resolve discrepancies between invoices, purchase orders, and receipts
• Ensure correct coding of invoices to appropriate cost centres and accounts
• Reconcile supplier statements regularly to maintain up-to-date and accurate balances
• Communicate with suppliers to resolve queries, disputes, or payment issues promptly
• Maintain up-to-date supplier records and documentation in compliance with internal controls
• Assist in the onboarding of new suppliers by ensuring all required information and documents are collected and verified

Payments & Month-End Support:

• Prepare payment runs in line with agreed schedules and payment terms
• Ensure proper authorization is obtained before processing payments
• Assist with month-end closing activities, including accruals and reporting
• Support internal and external audits by providing required documentation and reports

Compliance & Process Improvement:

• Ensure all activities comply with company policies, procedures, and relevant financial regulations
• Identify opportunities for process improvements to increase efficiency and reduce errors
• Support the development of standardized processes within the SSC

Required Qualifications, Skills and Experience

• Degree in Finance, Accounting, Business Administration, Information Systems, or a related field
• Previous experience in a similar role
• Strong understanding of basic accounting principles and double-entry bookkeeping
• Proficiency in Microsoft Office, especially Excel (pivot tables, VLOOKUPs desirable)
• Familiarity with accounting software or ERP systems such as SAP, Oracle, or Microsoft Dynamics
• High attention to detail and accuracy
• Strong communication and interpersonal skills for dealing with suppliers and internal stakeholders
• Ability to work to deadlines and manage multiple priorities effectively
• Problem-solving mindset with a proactive approach to issue resolution
• Team player with the ability to work independently when needed
• Fluent English both spoken and written

What we offer:

• Discretionary bonus
• Sport card-Multisport
• Sport card-Medicover
• PPK = Employee Capital Plan
• Medical insurance for employee (also for family with ER contribution)
• English lessons after working hours, reimbursed by ER
• Christmas card/allowance
• Great career prospects

Essentra plc is a leading global provider of essential components and solutions, focusing on the manufacture and distribution of plastic injection moulded, vinyl dip moulded and metal items.

Headquartered in the UK, Essentra's global network extends to 28 countries worldwide and includes over 3,000 employees, 14 manufacturing facilities, 24 distribution centres and 33 sales & service centres serving c.74,000 customers with a rapid supply of low cost but essential products for a variety of applications in industries such as equipment manufacturing, automotive, fabrication, electronics, medical and renewable energy.

At Essentra we are ideally looking for individuals who enjoy working as part of a close team, are passionate about what they do and who strive to make a difference. We are always looking to better ourselves and are keen to recruit individuals who like to innovate and improve processes.

As part of our recruitment process you will be required to provide evidence of your right to work in Poland. Documentary evidence will be requested at interview.