SMART Operations Coordinator

SGS; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Flexible schedule

Global exposure

Learning opportunities (SGS University

Job summary

SGS is seeking a SMART Operations Coordinator to support the Global Portfolio & Innovation agenda, ensuring high-quality portfolio data, governance, and executive reporting. The role sits at the intersection of data analysis, portfolio management, and executive support to enable informed decisions and strong performance across initiatives.

You will consolidate data, manage governance, track benefits, and prepare executive-level materials, while contributing to continuous improvement and global

Qualifications

• Bachelor’s degree in Business, Finance, Engineering, or related field.
• 2–4 years’ experience in PMO, portfolio coordination, business analysis, or operations.
• Experience in data analysis, reporting, and dashboard management.
• Exposure to multinational or shared services environments.

Responsibilities

• Consolidate and analyze portfolio data across multiple global initiatives.
• Produce regular portfolio reports and performance insights.
• Maintain and update Power BI dashboards for benefits tracking.
• Provide data-driven recommendations to support decision-making.
• Manage the central portfolio repository (SharePoint / shared drives).
• Maintain governance templates, frameworks, and documentation.
• Coordinate portfolio review cycles and prepare reporting materials.
• Track actions and ensure follow-up with stakeholders.
• Support onboarding of new initiatives into the portfolio.
• Maintain benefits tracking across all initiatives.
• Monitor planned vs. actual performance in collaboration with stakeholders.
• Identify and elevate variances and risks.
• Develop and refine executive-level presentations.
• Structure clear narratives for senior stakeholders.
• Iterate quickly based on leadership feedback.
• Support the design and documentation of portfolio management processes.
• Improve templates, tools, and governance practices.
• Contribute to process optimization and innovation initiatives

Skills

Advanced Excel

PowerPoint

Power BI

Data analysis

Stakeholder communication

Multinational environment

Education

Bachelor’s degree in Business, Finance, Engineering, or related field

Tools

SharePoint

Job description

SGS is the world’s leading Testing, Inspection and Certification company. We operate a network of over 2,500 laboratories and business facilities across 115 countries, supported by a team of over 100,000 dedicated professionals. With more than 145 years of service excellence, we combine the precision and accuracy that define Swiss companies to help organizations achieve the highest standards of quality, compliance and sustainability.

Our brand promise – “when you need to be sure” – underscores our commitment to trust, integrity and reliability, enabling businesses to thrive with confidence. We proudly deliver our expert services through the SGS name and a portfolio of trusted specialized brands, including Applied Technical Services, Brightsight, Bluesign and Nutrasource.

Job Description

The SMART Operations Coordinator supports the execution of the Global Portfolio & Innovation agenda, ensuring high-quality portfolio data, structured governance, and clear executive reporting across Finance transformation initiatives.

This role sits at the intersection of data analysis, portfolio management, and executive support, enabling informed decision-making and consistent portfolio performance monitoring.

Key Responsibilities

1. Portfolio Data & Reporting

• Consolidate and analyze portfolio data across multiple global initiatives
• Produce regular portfolio reports and performance insights
• Maintain and update Power BI dashboards for benefits tracking
• Provide data-driven recommendations to support decision-making

2. Portfolio Governance & Repository Management

• Manage the central portfolio repository (SharePoint / shared drives)
• Maintain governance templates, frameworks, and documentation
• Coordinate portfolio review cycles and prepare reporting materials
• Track actions and ensure follow-up with stakeholders
• Support onboarding of new initiatives into the portfolio

3. Benefits Tracking & Performance Monitoring

• Maintain benefits tracking across all initiatives
• Monitor planned vs. actual performance in collaboration with stakeholders
• Identify and elevate variances and risks

4. Executive Presentation Support

• Develop and refine executive-level presentations
• Structure clear, compelling narratives for senior stakeholders
• Iterate quickly based on leadership feedback

5. Process & Continuous Improvement

• Support the design and documentation of portfolio management processes
• Improve templates, tools, and governance practices
• Contribute to process optimization and innovation initiatives

Qualifications

• Bachelor’s degree in Business, Finance, Engineering, or related field
• 2–4 years’ experience in PMO, portfolio coordination, business analysis, or operations
• Experience in data analysis, reporting, and dashboard management
• Exposure to multinational or shared services environments

Skills & Competencies

• Advanced Excel (data consolidation, financial tracking, analysis)
• PowerPoint (executive-level presentations)
• Power BI / data visualization (preferred)
• Strong financial and analytical mindset (budgets, forecasting, variance analysis)
• Structured, detail-oriented, and able to manage multiple priorities
• Strong stakeholder communication skills in a global environment

Additional Information

WHY JOIN THIS ROLE

• Exposure to global transformation initiatives (Finance 27+)
• Direct visibility to senior leadership and decision-making
• Opportunity to grow into PMO / Portfolio Manager or Transformation roles

Why SGS?

• Join a globally recognized and stable company, a leader in the Testing, Inspection and Certification (TIC) industry.
• Enjoy a flexible schedule and work model
• Access continuous learning opportunities through SGS University and Campus.
• Collaborate in a multinational environment with colleagues from various continents.
• Benefit from a comprehensive benefits platform.