SMART Operations Coordinator

Sgs; Poland; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Flexible schedule

Global exposure

Learning & development opportunities

Job summary

SGS is seeking an SMART Operations Coordinator to support the Global Portfolio & Innovation agenda, combining data analysis, portfolio governance, and executive support. You will help drive informed decision-making and monitor portfolio performance across initiatives.

The role emphasizes consolidating data, maintaining Power BI dashboards, and producing clear reports for senior stakeholders, with exposure to multinational environments and opportunities for growth into PMO/Transformation roles.

Qualifications

• Bachelor's degree in Business, Finance, Engineering, or related field.
• 2-4 years' experience in PMO, portfolio coordination, business analysis, or operations.
• Experience in data analysis, reporting, and dashboard management.
• Exposure to multinational or shared services environments.

Responsibilities

• Consolidate and analyze portfolio data across global initiatives.
• Produce regular portfolio reports and insights.
• Maintain and update Power BI dashboards for benefits tracking.
• Provide data-driven recommendations to support decision-making.
• Coordinate portfolio review cycles and prepare reporting materials.
• Track actions and ensure follow-up with stakeholders.
• Support onboarding of new initiatives into the portfolio.
• Develop executive-level presentations and narratives.
• Design and document portfolio management processes.
• Improve templates, tools, and governance practices.

Skills

Advanced Excel

PowerPoint

Power BI / data visualization

Financial analysis

Stakeholder communication

Education

Bachelor's degree in Business, Finance, Engineering, or related field

Tools

SharePoint

Job description

The SMART Operations Coordinator supports the execution of the Global Portfolio & Innovation agenda, ensuring high-quality portfolio data, structured governance, and clear executive reporting across Finance transformation initiatives.

This role sits at the intersection of data analysis, portfolio management, and executive support , enabling informed decision-making and consistent portfolio performance monitoring.

Key Responsibilities

• Portfolio Data & Reporting
  • Consolidate and analyze portfolio data across multiple global initiatives
  • Produce regular portfolio reports and performance insights
  • Maintain and update Power BI dashboards for benefits tracking
  • Provide data-driven recommendations to support decision-making
• Portfolio Governance & Repository Management
  • Manage the central portfolio repository (SharePoint / shared drives)
  • Maintain governance templates, frameworks, and documentation
  • Coordinate portfolio review cycles and prepare reporting materials
  • Track actions and ensure follow-up with stakeholders
  • Support onboarding of new initiatives into the portfolio
• Benefits Tracking & Performance Monitoring
  • Maintain benefits tracking across all initiatives
  • Monitor planned vs. actual performance in collaboration with stakeholders
  • Identify and escalation variances and risks
• Executive Presentation Support
  • Develop and refine executive-level presentations
  • Structure clear, compelling narratives for senior stakeholders
  • Iterate quickly based on leadership feedback
• Process & Continuous Improvement
  • Support the design and documentation of portfolio management processes
  • Improve templates, tools, and governance practices
  • Contribute to process optimization and innovation initiatives

Qualifications

• Bachelor's degree in Business, Finance, Engineering, or related field
• 2-4 years' experience in PMO, portfolio coordination, business analysis, or operations
• Experience in data analysis, reporting, and dashboard management
• Exposure to multinational or shared services environments

Skills & Competencies

• Advanced Excel (data consolidation, financial tracking, analysis)
• PowerPoint (executive-level presentations)
• Power BI / data visualization (preferred)
• Strong financial and analytical mindset (budgets, forecasting, variance analysis)
• Structured, detail-oriented, and able to manage multiple priorities
• Strong stakeholder communication skills in a global environment

WHY JOIN THIS ROLE

• Exposure to global transformation initiatives (Finance 27+)
• Direct visibility to senior leadership and decision-making
• Opportunity to grow into PMO / Portfolio Manager or Transformation roles

Why SGS?

• Join a globally recognized and stable company, a leader in the Testing, Inspection, and Certification (TIC) industry.
• Enjoy a flexible schedule and work model
• Access continuous learning opportunities through SGS University and Campus.
• Collaborate in a multinational environment with colleagues from various continents.
• Benefit from a comprehensive benefits platform.