Senior Marketing & Operations Support

Zohorecruit; Polska; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

Zohorecruit is seeking a Senior Marketing & Operations Support to run the day-to-day of a fast-paced coaching and consulting business. This hybrid role splits 50% operations and 50% marketing, ideal for someone who values structure and enjoys both organizational work and creative marketing tasks.

You will manage calendars, track invoices, report on marketing performance, support campaigns across digital channels, coordinate content, and help grow the brand while working fully remote.

Qualifications

• Proven experience in a combined marketing and operations, executive assistant, or business support role.
• Strong organizational skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Comfortable managing calendars, admin tasks, and light bookkeeping/invoice tracking.
• Experience supporting or executing marketing campaigns (social media, email, content).
• Ability to build simple reports and communicate performance clearly.
• Strategic thinker who can also execute hands-on, day-to-day tasks.
• Highly self-motivated and able to work independently in a remote environment.
• Strong sense of ownership, discretion, and reliability when supporting a business owner directly.
• 100% Remote / Work From Home
• Full-time, stable role with a growing business.

Responsibilities

• Operations (50%): Manage the business owner's calendar, scheduling, and appointment coordination.
• Keep systems, files, and processes organized and up to date.
• Track and check invoices, ensuring accuracy and timely follow-up.
• Run and compile reports on marketing performance and business metrics.
• Support day-to-day administrative operations and general business coordination.
• Help maintain and improve internal processes and workflows.
• Act as a reliable point of contact for scheduling, logistics, and general operational needs.
• Marketing (50%): Support the planning and execution of marketing campaigns across digital channels.
• Assist with content coordination for social media, email, and website.
• Help draft communications, reports, and marketing materials with strong writing skills.
• Contribute ideas and think strategically about marketing initiatives and growth opportunities.
• Track and report on campaign performance and key marketing metrics.
• Coordinate with designers, content creators, or external vendors as needed.
• Support brand consistency across marketing materials and communications.

Tools

Google Analytics

Meta Business Suite

LinkedIn Campaign Manager

Mailchimp

CRM tools

Job description

Position: Senior Marketing & Operations Support

Position Overview:

We are seeking an organized, proactive, and marketing-savvy Marketing & Operations Support professional to help run the day-to-day of a fast-paced coaching and consulting business. This is a hybrid role split evenly between business operations (50%) and marketing execution (50%) — ideal for someone who thrives on structure, loves keeping things organized behind the scenes, and also enjoys the creative and analytical side of marketing.

You'll work closely with the business owner to keep operations running smoothly (calendar, admin, reporting, invoicing) while also supporting marketing efforts (content coordination, campaign reporting, and strategic input). This role is perfect for someone who wants variety in their day and can comfortably move between "keeping the trains running on time" and "thinking about how to grow the brand."

Position Type: Full-Time Work Arrangement: Remote / Work From Home

Responsibilities:

Operations (50%):

Manage the business owner's calendar, scheduling, and appointment coordination

Keep systems, files, and processes organized and up to date

Track and check invoices, ensuring accuracy and timely follow-up

Run and compile reports on marketing performance and business metrics

Support day-to-day administrative operations and general business coordination

Help maintain and improve internal processes and workflows

Act as a reliable point of contact for scheduling, logistics, and general operational needs

Marketing (50%):

Support the planning and execution of marketing campaigns across digital channels

Assist with content coordination for social media, email, and website

Help draft communications, reports, and marketing materials with strong writing skills

Contribute ideas and think strategically about marketing initiatives and growth opportunities

Track and report on campaign performance and key marketing metrics

Coordinate with designers, content creators, or external vendors as needed

Support brand consistency across marketing materials and communications

Must-Have Requirements:

Proven experience in a combined marketing and operations, executive assistant, or business support role

Strong organizational skills with excellent attention to detail

Excellent written and verbal communication skills

Comfortable managing calendars, admin tasks, and light bookkeeping/invoice tracking

Experience supporting or executing marketing campaigns (social media, email, content)

Ability to build simple reports and communicate performance clearly

Strategic thinker who can also execute hands-on, day-to-day tasks

Highly self-motivated and able to work independently in a remote environment

Strong sense of ownership, discretion, and reliability when supporting a business owner directly

Preferred Qualifications:

Experience working with coaching, consulting, or professional services businesses

Experience with remote/virtual teams

Familiarity with AI-powered marketing or productivity tools

Basic understanding of SEO, social media strategy, and content marketing principles

Experience with CRM or marketing automation platforms

Preferred Software & Tools

Google Analytics

Meta Business Suite

LinkedIn Campaign Manager

Mailchimp / ActiveCampaign

GoHighLevel

CRM tools (HubSpot, Salesforce, Zoho, or similar)

Highly organized and detail-oriented, with a genuine love for structure and systems

Comfortable wearing two hats — operational support one moment, marketing strategist the next

Proactive and self-motivated, able to anticipate needs before being asked

Strong communicator who represents the brand professionally

Trustworthy and discreet when handling sensitive business information

Comfortable working closely with a business owner in a fast-moving, entrepreneurial environment

Success Measures:

Smooth day-to-day operations with minimal owner intervention needed

Timely, accurate invoice tracking and reporting

On-time delivery of marketing campaigns and content

Improved marketing reporting clarity and consistency

Positive contribution to brand visibility and engagement

Process improvements that free up the owner's time

100% Remote / Work From Home

Full-time, stable role with a growing business

Opportunity to work directly with a business owner and gain broad exposure to both operations and marketing

Room to bring ideas to the table and make the role your own

Requirements

Must-Have Requirements:

Proven experience in a combined marketing and operations, executive assistant, or business support role

Strong organizational skills with excellent attention to detail

Excellent written and verbal communication skills

Comfortable managing calendars, admin tasks, and light bookkeeping/invoice tracking

Experience supporting or executing marketing campaigns (social media, email, content)

Ability to build simple reports and communicate performance clearly

Strategic thinker who can also execute hands-on, day-to-day tasks

Highly self-motivated and able to work independently in a remote environment

Strong sense of ownership, discretion, and reliability when supporting a business owner directly

100% Remote / Work From Home

Full-time, stable role with a growing business

Opportunity to work directly with a business owner and gain broad exposure to both operations and marketing

Room to bring ideas to the table and make the role your own