Senior Executive Assistant — Global Ops & Executive Support

Takeda; Łódź; On-site; PLN 73,000 - 100,000; Full time

Job summary

Takeda is seeking an Executive Assistant, Senior Support to provide high-level administrative support to senior leaders based in Europe and the United States. The role focuses on coordinating priorities, communications, and key business activities in a global setting to maintain efficient workflows and professional operations.

You will manage complex schedules, prepare documents and presentations, and ensure timely responses to communications while supporting cross‑functional collaboration and

Qualifications

• Bachelor's degree required.
• Minimum of 3 years of relevant experience in a global environment.
• Proficiency with Microsoft Office applications, including Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Strong written and verbal English communication skills.
• Demonstrated ability to manage complex schedules and coordinate travel arrangements.
• Experience handling high volumes of email, prioritizing work, and managing correspondence effectively.
• Experience preparing professional presentations and business documents.
• Strong interpersonal skills, attention to detail, and the ability to work effectively under tight deadlines.

Responsibilities

• Manage complex executive schedules and coordinate travel arrangements to support business priorities.
• Handle high volumes of email and prioritize requests effectively to ensure timely responses and actions.
• Prepare and edit documents, presentations, and communications with a high level of accuracy and clarity.
• Maintain filing systems and retrieve critical information efficiently to support business operations.
• Analyze data and develop reports that help inform decision-making.
• Coordinate communications with internal and external stakeholders in a professional and effective manner.
• Manage multiple tasks and projects simultaneously while maintaining attention to detail and meeting deadlines.
• Provide support and coverage for other Executive Assistants as needed to ensure continuity of service.

Skills

Schedule management

Travel coordination

Email management

Document preparation

Stakeholder communication

Data analysis

English communication

Education

Bachelor's degree

Tools

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

Takeda is seeking an Executive Assistant, Senior Support to provide high-level administrative support to senior leaders based in Europe and the United States. The role focuses on coordinating priorities, communications, and key business activities in a global setting to maintain efficient workflows and professional operations.

You will manage complex schedules, prepare documents and presentations, and ensure timely responses to communications while supporting cross‑functional collaboration and