Executive Associate: Senior Leadership Support (Warsaw)

Bristol Myers Squibb; Warszawa; On-site; PLN 94,000 - 114,000; Full time

Job summary

Bristol Myers Squibb is seeking an Executive Associate based in Warsaw to provide dedicated administrative and coordination support to senior leaders within Patient Safety. This role sits within the BCE organization and partners with leaders, other assistants, and site administrators.

You will manage calendars, organize meetings and travel, handle confidential information, and ensure smooth leadership operations in a fast-paced, matrixed environment.

Qualifications

• Bachelor's or Master's degree in business administration, management, languages or a related field; scientific studies are an asset.
• Experience in an administrative, office management or assistant role or internships in a corporate environment.
• Strong organizational skills and attention to detail in a fast-paced, matrixed environment.
• Excellent relationship-management and service orientation with senior executives and stakeholders.
• Proficiency with core administrative systems including Microsoft 365, collaboration tools and data management.
• Fluent in Polish and English.

Responsibilities

• Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues and resolving conflicts.
• Manage high-level leadership meetings and site activities, including scheduling, rooms, materials, and logistics.
• Arrange complex domestic and international travel and support itinerary changes.
• Coordinate visitors, onboarding/offboarding, and other site-based administrative activities.
• Complete Workday requisitions and other administrative transactions; maintain accurate records.
• Interface professionally with senior executives and handle confidential information with discretion.

Skills

Fluent Polish & English

Education

Bachelor's or Master's degree

Tools

Microsoft 365

Virtual meeting tools

Document repositories

Job description

Bristol Myers Squibb is seeking an Executive Associate based in Warsaw to provide dedicated administrative and coordination support to senior leaders within Patient Safety. This role sits within the BCE organization and partners with leaders, other assistants, and site administrators.

You will manage calendars, organize meetings and travel, handle confidential information, and ensure smooth leadership operations in a fast-paced, matrixed environment.