Executive Associate

Biopharma Careers; Warszawa; Hybrid; PLN 70,000 - 110,000; Full time

Job summary

Bristol Myers Squibb in Warsaw, Poland, is looking for an Executive Associate to provide dedicated administrative and coordination support to senior leaders within Patient Safety. This office-based role belongs to the BCE organization and handles proactive calendar management, travel arrangements, and confidential handling of sensitive information.

You will partner with leadership and cross-functional teams to maintain smooth operations, organize meetings, manage logistics, and ensure timely

Responsibilities

• Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues, resolving conflicts, and implementing action plans based on changing priorities and commitments.
• Coordinate high-level leadership meetings and site activities, including scheduling, rooms, materials, technology, catering, and other logistics.
• Arrange complex domestic and international travel and support itinerary changes as needed.
• Handle confidential business information with discretion and professionalism; interface with senior executives and diverse stakeholders.

Job description

# Executive AssociateWarsaw, Poland Full timeNotify me about similar jobsView Full Job & Apply at BMS Services Sp. z o.o.BMS Services Sp. z o.o. is the source of truth for this posting and owns the application process. We surface normalized context and market comparison you won't find on the original listing.## About this opportunityAt Bristol Myers Squibb, our employees often ask, “Who are you working for?”, a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.The **Executive Associate - Office based in Warsaw -** provides dedicated, responsive administrative and coordination support to senior leaders and their teams within Patient Safety. A part of the Business Capabilities & Excellence (BCE) organization responsible for enabling, catalyzing, and accelerating the work of Patient Safety, the role performs highly diverse, often time-sensitive and complex administrative functions, projects, and tasks that enable effective leadership operations. Working closely with assigned leaders, supported teams, other Executive Associates, site administrators, and key partners, the Executive Associate anticipates key issues, manages competing priorities and commitments, and delivers high-quality executive-facing and local support in a fast-paced, matrixed environment.**Key Responsibilities:**Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues, resolving conflicts, and implementing action plans based on changing priorities and commitments.Manage, coordinate, and organize high-level leadership, team, large-group meetings, and site activities including scheduling, rooms, content, materials, technology, catering, and other logistics.Arrange complex domestic and international travel and provide responsive support for itinerary changes and related needs.Coordinate visitors, guest access, supplies, workspace requirements, local onboarding and offboarding activities for employees and contractors, and other site-based administrative activities.Complete Workday requisitions and other leader- or team-specific administrative transactions, where assigned, and maintain accurate departmental records and files.Interface professionally with senior executives and diverse stakeholders; handle confidential business, organizational, and personnel information with discretion; and demonstrate diplomacy and excellent judgment in sensitive situations.Prioritize activities and take action based on an understanding of departmental objectives and business needs, properly balancing competing priorities, resources, and time-sensitive requests.Work under limited supervision, independently resolve scheduling and logistics issues, and apply established processes within the assigned support remit.Partner across the administrative support team and provide agreed backup coverage for critical activities.**Reporting Relationship**Position reports into the Business Capabilities & Excellence organization as part of the administrative support team, providing dedicated support to assigned Patient Safety senior leaders, with close collaboration across the administrative support team and partners.