Senior Executive Assistant — Global Scheduling & Support

POL - 6999 Takeda SCE; Łódź; On-site; PLN 85,000 - 117,000; Full time

Benefits offered by this job

Takeda benefits

Job summary

Takeda Lodz is seeking an Executive Assistant, Senior Support to provide high-level administrative help to senior leaders based in Europe and the United States. You will coordinate priorities, manage communications, and support key business activities for a global team.

Working in a global environment, you will help maintain efficient workflows, foster cross-stakeholder collaboration, and ensure information and processes are handled with accuracy and professionalism.

Qualifications

• Bachelor’s degree.
• Minimum of 3 years of relevant experience in a global environment.
• Proficiency with Microsoft Office applications, including Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Strong written and verbal English communication skills.
• Demonstrated ability to manage complex schedules and coordinate travel arrangements.
• Experience handling high volumes of email, prioritizing work, and managing correspondence effectively.
• Experience preparing professional presentations and business documents.
• Strong interpersonal skills, attention to detail, and the ability to work effectively under tight deadlines.

Responsibilities

• Manage complex executive schedules and coordinate travel arrangements to support business priorities.
• Handle high volumes of email and prioritize requests effectively to ensure timely responses and actions.
• Prepare and edit documents, presentations, and communications with a high level of accuracy and clarity.
• Maintain filing systems and retrieve critical information efficiently to support business operations.
• Analyze data and develop reports that help inform decision-making.
• Coordinate communications with internal and external stakeholders in a professional and effective manner.
• Manage multiple tasks and projects simultaneously while maintaining attention to detail and meeting deadlines.
• Provide support and coverage for other Executive Assistants as needed to ensure continuity of service.

Skills

Calendar management

Travel coordination

MS Office proficiency

English communication

Document preparation

Filing & records

Data analysis & reporting

Stakeholder coordination

Attention to detail

Education

Bachelor’s degree

Tools

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

Takeda Lodz is seeking an Executive Assistant, Senior Support to provide high-level administrative help to senior leaders based in Europe and the United States. You will coordinate priorities, manage communications, and support key business activities for a global team.

Working in a global environment, you will help maintain efficient workflows, foster cross-stakeholder collaboration, and ensure information and processes are handled with accuracy and professionalism.