Sales & Admin Specialist (Polish Market)

SEPPIC; Warszawa; On-site; PLN 40,000 - 60,000; Full time

Benefits offered by this job

LuxMed private medical care

Attractive bonus

3 days extra vacation with full pay

Cafeteria system (MyBenefit)

Co-financing of vacations

Employee savings fund

Group life insurance and international

travel insurance

Competence-building trainings

Opportunity to purchase company shares

Christmas gifts for employees'children

Job summary

SEPPIC Poland in Warsaw is seeking a Sales Administrator to support the sales and business development teams, manage orders in our internal system, and coordinate with customers and vendors.

You will update Salesforce, prepare quotes and presentations, handle inquiries, and organize meeting logistics while contributing to a dynamic market expansion in the Polish beauty, vitality and well-being portfolio.

Qualifications

• Independence, curiosity, creativity, reactive
• Dynamic, committed, with excellent interpersonal and communication skills, and a strong team spirit
• Ability to prioritize tasks, Results-oriented with multi tasking ability
• Proficient Polish and proficient English skills (min. B2), spoken and written

Responsibilities

• Provide effective administrative and commercial support to the sales and business development managers and customers in order to to support the development of ingredients to the different Polish market.
• Update the prospect and customer database (contacts, opportunities, etc.) in Salesforce
• Enter customer orders into the information system
• Processing and follow-up of customer orders, from order entry to customer delivery (in our internal system)
• Process customer inquiries and complaints, and monitor their resolution
• Coordinate Quality or Regulatory requests
• Enter and process "financial" and "product quality" disputes via complaint forms as well as the resulting "credit notes"
• Participate in commercial prospecting: mailing, sample follow-up, etc.
• Plan and organize meeting logistics for sales representatives
• Prepare support materials for sales meetings (PowerPoint presentations, quotes, brochures, etc.)
• Draft and format commercial documents (letters, activity reports, meeting minutes, etc.).
• Depending on the need, manage a portfolio of Inside Sales
• Direct contact with our clients and vendors (via phone, e-mails)
• Ensure the updating of price offers according to the modalities defined by the sales manager.
• Follow up with customers in case of late payment, and ensure the settlement of invoices in collaboration with the accounting and Supply Chain department.
• Follow the actions decided with the Business Development Managers

Skills

Sales administration

Customer service

English communication

Education

Higher secondary education in Management Assistant/Commercial/Manager

Tools

Salesforce

Google Docs

PowerPoint

Job description

SEPPIC Poland in Warsaw is seeking a Sales Administrator to support the sales and business development teams, manage orders in our internal system, and coordinate with customers and vendors.

You will update Salesforce, prepare quotes and presentations, handle inquiries, and organize meeting logistics while contributing to a dynamic market expansion in the Polish beauty, vitality and well-being portfolio.