Poland Office Manager | HR, Finance & Operations

Randstad Polska Sp. z o.o.; Zabrze; On-site; PLN 80,000 - 120,000; Full time

Benefits offered by this job

Private medical care

Sports card

Job summary

Jobs.Pl Sa is seeking an Office Manager to provide comprehensive administrative support across HR, Finance, and Operations for the Poland branch. You will oversee day-to-day admin tasks, travel logistics, documentation, and records management in a fast-paced, international environment.

The role requires 2–3 years in admin/HR/finance roles, a Business/HR degree, fluent English and Polish, and strong MS Office skills.

Qualifications

• Experience in administrative, HR, finance administration, or office management (2–3 years).
• Degree in Business, HR, or related field.
• Fluent in English and Polish.
• Proficient with Microsoft Office Excel, Word, and Outlook.
• Experience handling confidential information.
• Strong computer skills with ability to learn new software quickly.
• Strong interpersonal skills with high attention to detail.

Responsibilities

• Office Administration: Manage day-to-day administrative activities of the Poland facility.
• Coordinate incoming/outgoing post, filing systems, document management, and record retention.
• Maintain office supplies and non-stock items.
• Manage visitors with sign-in procedures, IDs, badges and host notifications.
• Arrange travel, accommodation, transportation and related logistics for employees/visitors.
• Prepare business correspondence, reports, presentations and documentation.

Skills

Administrative experience

HR administration

Finance administration

Office management

English proficiency

Polish proficiency

MS Office (Excel, Word, Outlook)

Confidential information handling

Attention to detail

Learning new software

Education

Degree in Business or HR or related field

Tools

Excel

Word

Outlook

Job description

Jobs.Pl Sa is seeking an Office Manager to provide comprehensive administrative support across HR, Finance, and Operations for the Poland branch. You will oversee day-to-day admin tasks, travel logistics, documentation, and records management in a fast-paced, international environment.

The role requires 2–3 years in admin/HR/finance roles, a Business/HR degree, fluent English and Polish, and strong MS Office skills.