Sales Administrator

Fortinet Inc.; Warszawa; On-site; PLN 60,000 - 80,000; Full time

Job summary

Fortinet Inc. in Warszawa is looking for a Sales Administrator to provide end-to-end operational support across office management and sales administration, ensuring smooth execution of internal processes and strengthening the commercial organization.

You will oversee document management, coordinate meetings and logistics, and support the sales cycle by collaborating with Finance, Legal and Logistics. Fluency in English and Polish is required to operate in a bilingual, international environment.

Qualifications

• Experience in administration or sales support roles.
• Strong organizational and multitasking skills.
• Fluency in English and Polish (required for working in a bilingual and international environment).

Responsibilities

• Oversee document management of the local entity.
• Act as a point of coordination for employees on administrative matters.
• Ensure smooth day-to-day operations of the office environment.
• Coordinate internal logistics, meetings, and company events.
• Provide operational support to the sales team across the sales cycle.
• Monitor order status and report on CRM data quality.
• Assist in execution of sales initiatives (events, campaigns, trainings).

Skills

Organizational skills

Multitasking

Stakeholder management

English & Polish fluency

Sales support

Tools

CRM software

Microsoft Office

Job description

Sales Administrator - Poland

Location: Warszawa, Mazowieckie, Poland

Sales Administrator

Location: Warszawa, Poland

Role Purpose

The Sales & Office Administration Specialist will provide end-to-end operational support across office management and sales administration, ensuring smooth execution of internal processes and supporting the effectiveness of the commercial organization.

Scope of Responsibilities

1. Office Administration

• Oversee document management of the local entity
• Act as a point of coordination for employees on administrative matters
• Ensure smooth day-to-day operations of the office environment
• Manage relationships with external vendors (facility, services, supplies)
• Coordinate internal logistics, meetings, and company events

2. Sales Administration Support

• Provide operational support to the sales team across the sales cycle
• Coordinate with Finance, Legal, and Logistics to ensure process alignment
• Monitor order status for office and proactively resolve operational bottlenecksSupport reporting and pipeline hygiene (CRM updates, data quality)
• Assist in execution of sales initiatives (events, campaigns, trainings)

3. Candidate Profile

• Experience in administration and/or sales support roles
• Strong organizational and multitasking skills
• Proactive and solution-oriented mindset
• Ability to operate in a fast-growing, international environment
• Solid communication skills and stakeholder management
• Fluency in both English and Polish (required for working in a bilingual and international environment)

4. Expected Business Impact

• Increased sales productivity through reduction of administrative workload on sales teams and reducing administrative burden on managers
• Improved operational efficiency and shorter order processing cycles
• Higher data quality and process consistency across sales operations
• Reduced operational risk relatedto documentation and compliance
• Better scalability of the local organization without adding pressure to existing roles

Sales AdministratorLocation: Warszawa, PolandRole PurposeThe Sales & Office Administration Specialist will provide end-to-end operational support across office management and sales administration, ensuring smooth execution of internal processes and supporting the effectiveness of the commercial organization.