Remote HR & Operations Coordinator - Part-Time

The Healthy Back Institute

Poland

Remote

PLN 83,000 - 124,000

Part time

14 days+
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Benefits offered by this job

Product discount
Remote work

Job summary

The Healthy Back Institute is a remote, direct‑to‑consumer health company seeking a seasoned executive administrator to support the Business Operations Manager. This part‑time role focuses on calendars, meeting cadences, HR admin, and recurring operational tasks with a defined scope.

You will coordinate interviews, onboarding/offboarding, and maintain records while collaborating with leaders across departments.

Qualifications

  • 5+ years of experience in executive administration, HR administration, coordination, or office and business operations.
  • Proven end-to-end ownership of a calendar, a meeting cadence, or an administrative process.
  • Strong written communication and the ability to keep multiple people and timelines organized.
  • Proficiency with Google Workspace, Slack, and spreadsheets, and the ability to pick up new tools quickly.
  • Reliable availability during the defined Central Time schedule.
  • The ability to pass a background check.

Responsibilities

  • Manage the Business Operations Manager's calendar and coordinating scheduling for leadership meetings and candidate interviews.
  • Build and distribute executive meeting agendas; track action items and ensure items roll over to the next meeting.
  • Maintain the company meeting cadence sheet and keep recurring meetings accurate and current.
  • Schedule phone screens and interviews across candidates, hiring managers, and leadership.
  • Keep the candidate pipeline organized and up to date; send confirmations, reminders, and follow-ups.
  • Prepare interview logistics and materials so hiring managers walk in ready.
  • Support onboarding and offboarding logistics, documents, and templates.
  • Maintain employee and contractor records and tracking sheets, including contract dates and renewal reminders.
  • Keep HR documentation and process docs organized and current.
  • Execute a defined set of weekly and monthly tasks on schedule; provide basic admin support and expense/invoice tracking.

Skills

Calendar management
Executive administration
Written communication
Time management

Tools

Google Workspace
Slack
Spreadsheets

Job description

The Healthy Back Institute is a remote, direct‑to‑consumer health company seeking a seasoned executive administrator to support the Business Operations Manager. This part‑time role focuses on calendars, meeting cadences, HR admin, and recurring operational tasks with a defined scope.

You will coordinate interviews, onboarding/offboarding, and maintain records while collaborating with leaders across departments.

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