Remote Head of Administration & Process Improvement

Nmierp; Poland; Remote; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Sports card

Store vouchers

Fully remote work

Birthday day off

Development opportunities

Job summary

Nmierp in Poland is seeking an experienced administrator to lead and develop a subordinate administrative team, drive change, and maintain high standards across the department.

You will organize workflows, prepare client contracts with legal cooperation, oversee invoicing with accounting, and ensure smooth information flow between teams.

A proactive mindset, strong MS Office skills, and fluent English are essential for effective cross-department collaboration in a remote work setting.

Qualifications

• Experience coordinating team work in administration or related field.
• Excellent work organization and ability to prioritize tasks.
• Proficiency in MS Office, particularly Excel.
• Strong communication and cross-department cooperation.
• Problem-solving mindset and proactive improvements.
• Fluent English.

Responsibilities

• Managing the subordinate administrative team: directing, planning, motivating, delegating tasks, reporting to management.
• Monitoring, controlling, and implementing changes in administrative processes.
• Ensuring proper information flow and communication with team and other departments.
• Drafting contracts and documents for clients/partners with lawyer cooperation to ensure compliance.
• Organising and controlling invoicing with accounting, data consistency.
• Supporting office operations and interactions with suppliers.
• Ensuring efficient document flow and contacts with other departments.

Tools

MS Office Excel

ERP systems

AI and automation

Job description

Nmierp in Poland is seeking an experienced administrator to lead and develop a subordinate administrative team, drive change, and maintain high standards across the department.

You will organize workflows, prepare client contracts with legal cooperation, oversee invoicing with accounting, and ensure smooth information flow between teams.

A proactive mindset, strong MS Office skills, and fluent English are essential for effective cross-department collaboration in a remote work setting.