Remote Executive & Operations VA - Podcast & Content Ops

Zohorecruit; Polska; Ibrido; PLN 70.000 - 100.000; Tempo pieno

Descrizione del lavoro

Level Up Talent Solutions is seeking a Lean-Pro Executive & Operations Virtual Assistant to support a fast-growing founder-led media and culture brand. You will help with content operations, podcast coordination, newsletter support, and day-to-day admin, working mostly behind the scenes.

The role requires organized, proactive, tech-savvy candidates who can manage tools, workflows, and deadlines without heavy hand-holding while delivering clear communication to the founder and external contacts.

Competenze

• 1–3 years of experience as a Virtual Assistant, Executive Assistant, Operations Assistant, Tech VA, Content Assistant, Podcast Assistant, or similar role.
• Experience using ClickUp or similar project management tools.
• Comfortable using Google Workspace (Gmail, Calendar, Docs, Sheets, Drive, Meet).
• Familiarity with Canva for simple graphics and template-based assets.
• Experience supporting social media scheduling, content calendars, or content operations.
• Strong written and spoken English communication skills.
• Highly organized, reliable, and able to manage follow-ups, deadlines, and task details independently.

Mansioni

• Support podcast guest coordination, including outreach follow-ups, booking links, guest confirmations, preparation details, and guest tracking.
• Maintain podcast guest trackers using ClickUp, Google Sheets, or other assigned tools.
• Schedule approved content across LinkedIn and Instagram using SocialBee or similar platforms.
• Queue and organize approved content for publishing, without needing to write in the founder's voice.
• Support newsletter operations in Beehiiv, including loading drafts, formatting content, managing subscriber lists, organizing segments, and light automation upkeep.
• Use Canva to create simple graphics and visual assets using existing brand templates.
• Manage ClickUp boards, tasks, deadlines, project updates, and loose ends.
• Track pending items, follow-ups, approvals, and project progress to help the founder stay organized.
• Conduct research and data entry to maintain contact lists, outreach trackers, research notes, and quote libraries.
• Organize files, documents, notes, and content assets inside Google Drive or related systems.
• Clean up meeting notes from tools such as Fireflies and turn them into organized next steps when needed.
• Communicate clearly with the founder by providing context, links, status updates, and reminders.
• Coordinate professionally with external contacts, such as podcast guests, when needed.
• Help improve recurring systems for content, podcast, newsletter, research, and admin workflows.
• Support bigger pushes such as podcast launches, newsletter ramps, live events, or community-building activities as the brand grows.

Conoscenze

Virtual assistance

Executive support

English communication

Organization

Strumenti

ClickUp

Google Workspace

Canva

SocialBee

Beehiiv

LinkedIn

Descrizione del lavoro

Level Up Talent Solutions is seeking a Lean-Pro Executive & Operations Virtual Assistant to support a fast-growing founder-led media and culture brand. You will help with content operations, podcast coordination, newsletter support, and day-to-day admin, working mostly behind the scenes.

The role requires organized, proactive, tech-savvy candidates who can manage tools, workflows, and deadlines without heavy hand-holding while delivering clear communication to the founder and external contacts.