Operations Manager & Executive Assistant

Zohorecruit; Polska; Hybrid; PLN 38,000 - 48,000; Full time

Job summary

Level Up Talent Solutions is seeking a Lean-Pro Operations Manager & Executive Assistant to serve as a real-time execution partner for a fast-moving, AI-driven platform. This remote role works closely with the Founder to ensure priorities are executed quickly, workflows followed, and client communications stay clear and professional.

You will manage daily operations, scheduling, and action-item tracking, while participating in platform training and supporting AI-driven processes.

Qualifications

• 3–5 years of experience in operations, executive assistance, or Chief of Staff roles.
• Experience supporting executives in fast-paced settings.
• Excellent written and verbal English communication for client-facing interactions.
• Strong attention to detail and ability to follow structured processes.
• Comfort with AI tools and automation platforms.

Responsibilities

• Execute daily operational priorities and ensure tasks move forward.
• Manage scheduling, calendar coordination, and workflow follow-through.
• Track action items and ensure deadlines and commitments are met.
• Handle client-facing communication via email, messaging platforms, and scheduling systems.
• Coordinate meetings and provide operational updates.
• Participate in platform training and AI workflow testing.
• Support implementation of AI-driven processes and maintain platform guidelines.
• Monitor workflows to prevent bottlenecks and maintain documentation.
• Ensure responsiveness and operational continuity during working hours.

Skills

Operations experience

Executive assistance

Project management

Chief of Staff

Attention to detail

Tools

Google Workspace

Zoom

Messaging platforms

Scheduling tools

Job description

Operations Manager & Executive Assistant

• Industry Employment - Recruiting - Staffing
• Salary $7 - $9 per hour
• Remote Job

About Us

At Level Up Talent Solutions, we believe great work starts with feeling supported, trusted, and valued.

We are a people-focused talent company that connects skilled professionals with meaningful long-term opportunities. Our goal is to create an environment where you can do your best work, continue growing, and feel confident in the role you play within a team.

When you join Level Up Talent Solutions , you are not just filling a position. You are becoming part of a community that values clear communication, consistency, and mutual respect. We work closely with you to understand your strengths, your experience, and the type of work environment where you can thrive.

We support our talents through structured onboarding, ongoing guidance, and realistic expectations. You will always know what success looks like and who to turn to when you need support. We believe that when talents feel aligned and empowered, everyone succeeds.

At Level Up Talent Solutions, growth is not only about skills. It is about confidence, stability, and building a career you can be proud of.

We are here to help you level up.

Job Description

This is a remote position.

Job Overview

We are looking for a Lean-Pro Operations Manager & Executive Assistant to act as a real-time execution partner supporting a fast-moving, AI-driven platform. This role is less advisory and more operational. This will work closely with the Founder to ensure priorities are executed quickly, workflows are followed accurately, and client communication remains clear and professional. The role requires strong organizational skills, disciplined execution, and consistent responsiveness. The ideal candidate is comfortable working in a structured environment, following defined processes, participating in ongoing platform training, and maintaining high attention to detail while supporting day-to-day operations.

Responsibilities

Operational Execution & Workflow Management

Execute daily operational priorities and ensure tasks move forward without delays.

Manage scheduling, calendar coordination, and workflow follow-through.

Track action items and ensure deadlines and commitments are met.

Client Communication & Coordination

Handle precise client-facing communication through email, messaging platforms, and scheduling systems.

Maintain professional and timely responses to ensure a smooth client experience.

Coordinate meetings, updates, and operational follow-ups.

Platform Operations & Training Participation

Participate in required platform training and testing, including Mojo AI system workflows.

Support the implementation and execution of AI-driven processes and tools.

Follow defined operational processes and maintain strict adherence to platform guidelines.

Operational Support & Process Compliance

Monitor ongoing workflows to prevent operational bottlenecks.

Maintain organized documentation, task tracking, and project updates.

Ensure consistent responsiveness and operational continuity during working hours.

Requirements

3–5 years of experience in operations, executive assistance, project management, or Chief of Staff–type roles.

Strong experience supporting executives or founders in fast-paced environments.

Excellent written and verbal English communication skills for client-facing interactions.

High attention to detail with the ability to follow structured workflows and processes.

Comfortable working with digital platforms, AI tools, and automation systems.

Reliable availability during working hours with the ability to respond quickly to operational needs.

Proficiency with productivity tools such (Google Workspace, Zoom, messaging platforms, and scheduling tools)

Experience working with AI-assisted tools or automation platforms is preferred.