Lean Ops Manager & Executive Assistant – Remote

Zohorecruit; Polska; Hybrid; PLN 38,000 - 48,000; Full time

Job summary

Level Up Talent Solutions is seeking a Lean-Pro Operations Manager & Executive Assistant to serve as a real-time execution partner for a fast-moving, AI-driven platform. This remote role works closely with the Founder to ensure priorities are executed quickly, workflows followed, and client communications stay clear and professional.

You will manage daily operations, scheduling, and action-item tracking, while participating in platform training and supporting AI-driven processes.

Qualifications

• 3–5 years of experience in operations, executive assistance, or Chief of Staff roles.
• Experience supporting executives in fast-paced settings.
• Excellent written and verbal English communication for client-facing interactions.
• Strong attention to detail and ability to follow structured processes.
• Comfort with AI tools and automation platforms.

Responsibilities

• Execute daily operational priorities and ensure tasks move forward.
• Manage scheduling, calendar coordination, and workflow follow-through.
• Track action items and ensure deadlines and commitments are met.
• Handle client-facing communication via email, messaging platforms, and scheduling systems.
• Coordinate meetings and provide operational updates.
• Participate in platform training and AI workflow testing.
• Support implementation of AI-driven processes and maintain platform guidelines.
• Monitor workflows to prevent bottlenecks and maintain documentation.
• Ensure responsiveness and operational continuity during working hours.

Skills

Operations experience

Executive assistance

Project management

Chief of Staff

Attention to detail

Tools

Google Workspace

Zoom

Messaging platforms

Scheduling tools

Job description

Level Up Talent Solutions is seeking a Lean-Pro Operations Manager & Executive Assistant to serve as a real-time execution partner for a fast-moving, AI-driven platform. This remote role works closely with the Founder to ensure priorities are executed quickly, workflows followed, and client communications stay clear and professional.

You will manage daily operations, scheduling, and action-item tracking, while participating in platform training and supporting AI-driven processes.