Administrative Virtual Assistant

Zohorecruit; Polska; Ibrido; PLN 97.000 - 135.000; Tempo pieno

Descrizione del lavoro

Level Up Talent Solutions is seeking a Lean-Pro Administrative Virtual Assistant to support a fast-growing U.S.-based bookkeeping business serving small trades clients. This remote role focuses on outreach, inbox management, and basic templated responses.

The ideal candidate is organized, reliable, and able to follow scripts and SOPs, working from Central Time hours with a stable internet connection. You’ll help keep communications efficient and records up to date while handling tasks

Competenze

• 1–2 years of experience in administrative support, virtual assistance, inbox support, or a similar role.
• Comfortable sending professional messages to prospective B2B clients.
• Able to follow scripts, templates, SOPs, and step-by-step instructions.
• Organized and detail-oriented when handling emails, messages, and follow-ups.

Mansioni

• Send prepared outreach messages to prospective clients through Facebook.
• Follow the client’s outreach process and message sequence accurately.
• Organize Outlook, Gmail, and other assigned inboxes.
• Monitor incoming emails and identify urgent or important requests.
• Respond to basic emails using approved templates when instructed.
• Notify the business owner of urgent client inquiries or action items.
• Help maintain organized records of outreach activity, replies, and follow-ups.
• Support basic administrative tasks as SOPs and workflows are developed.
• Use online tools and web-based platforms to complete assigned tasks.
• Follow instructions carefully and complete work within the agreed schedule.

Conoscenze

Administrative support

Lead outreach

Inbox management

Templates & SOPs

Attention to detail

Strumenti

Outlook

Gmail

Facebook

LinkedIn

QuickBooks

Descrizione del lavoro

At Level Up Talent Solutions, we believe great work starts with feeling supported, trusted, and valued.

We are a people-focused talent company that connects skilled professionals with meaningful long-term opportunities. Our goal is to create an environment where you can do your best work, continue growing, and feel confident in the role you play within a team.

When you join Level Up Talent Solutions , you are not just filling a position. You are becoming part of a community that values clear communication, consistency, and mutual respect. We work closely with you to understand your strengths, your experience, and the type of work environment where you can thrive.

We support our talents through structured onboarding, ongoing guidance, and realistic expectations. You will always know what success looks like and who to turn to when you need support. We believe that when talents feel aligned and empowered, everyone succeeds.

At Level Up Talent Solutions, growth is not only about skills. It is about confidence, stability, and building a career you can be proud of.

We are here to help you level up.

Job Description

This is a remote position.

Job Overview

Level Up Talent Solutions is looking for a Lean-Pro Administrative Virtual Assistant to support a fast-growing U.S.-based bookkeeping business serving small businesses in the trades, including construction, roofing, and HVAC.

This role will focus on simple but important administrative support tasks, including sending outreach messages, organizing inboxes, responding to basic emails using templates, and flagging urgent requests for the business owner.

The ideal candidate is organized, reliable, detail-oriented, and strong in written English. This is a mostly behind-the-scenes role for someone who can follow instructions, work ethically, and complete assigned tasks on time.

Responsibilities

• Send prepared outreach messages to prospective clients through Facebook
  
• Follow the client’s outreach process and message sequence accurately
  
• Organize Outlook, Gmail, and other assigned inboxes
  
• Monitor incoming emails and identify urgent or important requests
  
• Respond to basic emails using approved templates when instructed
  
• Notify the business owner of urgent client inquiries or action items
  
• Help maintain organized records of outreach activity, replies, and follow-ups
  
• Support basic administrative tasks as SOPs and workflows are developed
  
• Use online tools and web-based platforms to complete assigned tasks
  
• Follow instructions carefully and complete work within the agreed schedule
  

Requirements

Qualifications

• At least 1–2 years of experience in administrative support, virtual assistance, inbox support, lead outreach, or a similar role
  
• Comfortable sending professional messages to prospective B2B clients
  
• Able to follow scripts, templates, SOPs, and step-by-step instructions
  
• Organized and detail-oriented when handling emails, messages, and follow-ups
  
• Reliable, ethical, and able to complete work on time with minimal supervision
  
• Comfortable working remotely during Central Time hours
  
• Stable internet connection and ability to work using web-based tools
  
• Willing to support a growing business where processes and SOPs are still being developed
  

Nice to Have

• Experience supporting a bookkeeping, accounting, or financial services business
  
• Experience with B2B outreach or lead generation support
  
• Familiarity with construction, roofing, HVAC, trades, or blue-collar service businesses
  
• Experience using Facebook, LinkedIn, Outlook, Gmail, or QuickBooks
  
• Experience organizing inboxes, tracking follow-ups, or maintaining simple admin workflows