Executive Assistant to Senior Leader | Flexible Hours

Esprow

Poland

Hybrid

PLN 60,000 - 100,000

Full time

14 days+

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Benefits offered by this job

On-site or hybrid work

Professional development

Career path in tech company

Job summary

Esprow is seeking a reliable Personal Assistant to support a senior executive with daily administrative and personal tasks. You will manage calendars across time zones, arrange meetings, travel, and related logistics, and prepare documents and presentations as needed.

Ideal candidates communicate fluently in English, are highly organized, discreet, and capable of handling confidential information. The role offers flexibility between on-site and hybrid work arrangements and opportunities for

Qualifications

Fluent English with excellent business communication and email etiquette.
Strong organizational and time-management skills.
Ability to coordinate multiple schedules across time zones and deadlines.

Responsibilities

Manage executive calendar, meetings, and commitments across time zones.
Prepare and send invitations, follow-ups, and correspondence.
Monitor schedule for conflicts and adjustments.
Arrange business and personal travel, flights, accommodation, and transportation.
Handle personal administrative tasks, bookings, and online research for services.
Coordinate with external providers and assist with office-related services.
Communicate with clients and partners on behalf of the executive as needed.
Ensure meeting materials are prepared and available in advance.
Maintain accurate records and documents.
Assist with document formatting and presentation organization when required.