Remote Executive Assistant & Operations Coordinator

LifeTree Stewardship Institute; Poland; Remote; PLN 100,000 - 167,000; Part time

Benefits offered by this job

Remote work

Job summary

LifeTree Stewardship Institute in Poland seeks an Executive Assistant & Operations Coordinator to be the operational right hand to LSI leadership. You will manage executive scheduling, client onboarding, and project tracking across time zones, enabling leadership to focus on strategy, diagnostics, and client growth.

This remote, fractional role (1099 or part-time) involves coordinating engagements, invoicing support, document preparation, and maintaining brand standards in client materials.

Qualifications

• Senior-level experience supporting C-suite executives or senior strategic consultants.
• Exceptional written and verbal communication with a professional demeanor suited for boardrooms and executive clients.
• Mastery of modern operations software (CRM, Zoho suite, Google Workspace, project management toolkits).
• High-level organizational capability with discretion and confidentiality.
• Ability to manage multiple moving parts in a fast-paced, project-driven environment without constant supervision.

Responsibilities

• Executive Calendar & Schedule Management: oversee leadership calendars and schedule high-stakes calls across time zones.
• Client Interface & Engagement Logistics: manage onboarding, diagnostic intake links, briefing materials, and client surveys.
• Project & Contractor Coordination: track milestones, ensure 1099 specialists receive scope details and deliverables on schedule.
• Invoicing & Billing Support: coordinate invoices, retainer tracking, and contract documents.
• Document & Deliverable Preparation: format and assemble executive proposals, diagnostic reports, and board presentations.

Skills

Executive support

Project logistics

Client communications

Operations coordination

Discretion & confidentiality

Tools

Zoho Invoice/CRM

Google Workspace

Project management tools

Job description

LifeTree Stewardship Institute in Poland seeks an Executive Assistant & Operations Coordinator to be the operational right hand to LSI leadership. You will manage executive scheduling, client onboarding, and project tracking across time zones, enabling leadership to focus on strategy, diagnostics, and client growth.

This remote, fractional role (1099 or part-time) involves coordinating engagements, invoicing support, document preparation, and maintaining brand standards in client materials.