Executive Personal Assistant

Kensui; Warszawa; On-site; PLN 111,600 - 133,920; Full time

Job summary

Kensui is seeking an Executive Personal Assistant in Warsaw to support the CEO with business and personal tasks. This role demands exceptional organizational skills and discretion, as well as the ability to manage a wide range of responsibilities from travel arrangements to household coordination.

The ideal candidate is detail-oriented, strongly reliable, and must be fluent in English, with Polish highly preferred. Compensation ranges from 10,000 to 12,000 PLN gross per month, depending on experience.

Qualifications

• Reliable, punctual, and organized with detail-oriented skills.
• Fluent in English; Polish preferred.
• Comfortable with various business and personal tasks.

Responsibilities

• Manage calendar, appointments, reminders, and follow-ups.
• Book flights, hotels, and events.
• Run errands and coordinate household tasks.
• Research suppliers and manage records.

Skills

Reliability

Organization

Problem-solving

Discretion

Detail-oriented

Communication (English)

Communication (Polish)

Tools

Google Calendar

Google Sheets

Gmail

WhatsApp

Job description

Apply here: https://jobs.kensuifitness.com/?job=Assistant

Location: Warsaw, Poland

Role type: Full-time

Language: English required; Polish strongly preferred

About the Role

Kensui Fitness is looking for a highly reliable, organized, and proactive executive personal assistant to support the CEO/founder with a mix of business, personal, and lifestyle tasks.

This is not a standard office assistant role and not a housekeeping role. It is a trusted support position for a busy entrepreneur, combining executive assistance, personal organization, errands, travel coordination, household coordination, and light business administration.

The ideal candidate is practical, discreet, detail-oriented, and comfortable handling many different types of tasks independently.

Responsibilities

You may help with tasks such as:

• Managing calendar, appointments, reminders, and follow-ups
• Booking flights, hotels, restaurants, doctors, events, and tickets
• Running errands around Warsaw
• Grocery shopping and basic household shopping
• Coordinating cleaners, repair people, deliveries, and service providers
• Hiring and managing a cleaning lady or other household help when needed
• Light household organization and tidying
• Basic cooking or meal prep
• Handling simple business/admin tasks for Kensui Fitness
• Researching suppliers, services, products, restaurants, travel options, or local vendors
• Managing receipts, invoices, payments, and simple records
• Coordinating with employees, freelancers, contractors, or service providers
• Helping organize documents, files, and day-to-day logistics

Deep cleaning will usually be handled by a separate cleaner, but light household support may be part of the role.

Requirements

• Based in Warsaw
• Fluent or strong English
• Polish language ability strongly preferred
• Highly reliable, punctual, and organized
• Detail-oriented and good at follow-through
• Comfortable with both business and personal tasks
• Able to use Google Calendar, Google Sheets, Gmail, WhatsApp, and basic productivity tools
• Practical problem-solver who can figure things out independently
• Discreet, trustworthy, and professional
• Comfortable running errands and coordinating household/lifestyle tasks
• Previous experience as a personal assistant, executive assistant, office assistant, household manager, hospitality worker, or operations coordinator is a plus

Ideal Candidate

You are someone who makes life easier for a busy founder. You can take vague instructions, clarify what matters, and get things done without needing constant supervision.

You are equally comfortable booking travel, following up with a supplier, organizing a cleaner, preparing a simple spreadsheet, or finding the best local option for an errand.

You are proactive, calm, trustworthy, and take pride in being useful.

Compensation

10,000–12,000 PLN gross per month, depending on experience, availability, and skill level.

Apply here: https://jobs.kensuifitness.com/?job=Assistant