Event Planner

American Express Global Business Travel; Warszawa; Hybrid; PLN 60,000 - 120,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Job summary

Amex GBT in Warsaw, Poland is seeking an Event Planner to coordinate client meeting programs from contract to final billing, delivering exceptional service.

This hybrid role combines on-site and remote work, requiring strong vendor management, budget control, and client communication. You will manage online registration, venue coordination, and post-event debriefs, leveraging Cvent and maintaining high-quality vendor relationships.

Qualifications

• Excellent Polish and English communication, written and spoken.
• Strong project and client management experience.
• Experience budgeting and cost control.

Responsibilities

• Lead program planning from contract execution to final billing.
• Research and coordinate vendor relationships to ensure high quality selection.
• Ensure supplier contracts protect Amex GBT and clients.
• Lead program costs, identify cost savings, review invoices, and coordinate payments.
• Define online registration needs and guide attendees with user-friendly registration.
• Coordinate logistics with venue staff and event staff.
• Conduct post-event debriefs and provide briefing reports.
• Develop and maintain knowledge of technology solutions (Cvent).

Skills

Polish/English communication

Project management

Budget management

Prioritization

Client management

Tools

Cvent

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued. As an Event Planner, you’ll work closely with clients to understand and deliver on their meeting program goals.

Working closely with your team, you’ll lead program planning from contract execution to final billing, while providing unparalleled levels of customer service on all travel programs.

This is a hybrid role; you will work three days a week from home and twice a week from our Warsaw office.

What You’ll Do

• Lead coordinating and implementing program logistics to achieve impact
• Conduct research and coordinate relationships with vendors, making use of preferred relationships to ensure the selection of high-quality vendors
• Ensure supplier contracts are legally protective of both Amex GBT and client
• Lead program costs, identify cost savings strategies, review all invoices and report them to a reconciliation specialist to ensure accurate charges, and handle client's payment requirements as defined per program or account
• Determine program needs for on-line registration and assist event owners with communication to attendees, ensuring a user-friendly registration site that captures all vital data
• Handle logistics with venue staff, coordinate vendor performance, and act as a resource for event staff
• Conduct program debrief with client and provide full briefing report post event
• Develop service recovery plans for events and ensure improvement goals are achieved or exceeded
• Develop and maintain knowledge of technology and/or software solutions (Cvent)

What We’re Looking For

• Excellent written and verbal communication skills in Polish and English
• Passionate about project management, meetings management and client management experience
• Experience working within budgets
• Strong prioritization skills
• #AmexGBTjobs

Location Warsaw, Poland

Benefits

• Flexible benefits are tailored to each country and start the day you do.
• These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action. And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;” please apply anyway. You may be exactly the person we’re looking for!