Events Venue Sourcer

American Express Global Business Travel; Polska; On-site; PLN 40,000 - 65,000; Full time

Job summary

American Express Global Business Travel is hiring for a fully remote Events Venue Sourcer. The role supports venue sourcing for client events, with collaboration across Poland and Spain. You will review requests, negotiate with suppliers, and manage budgets while maintaining strong client relationships.

The ideal candidate has at least 1 year of experience in a similar role and excels in project and client management, with excellent English and German communication skills.

Qualifications

• 1 year of experience in a similar role.
• Excellent written and verbal communication in English and German.
• Passionate about project management and client management.

Responsibilities

• Review meeting requests and qualify client needs; coordinate with local and international teams.
• Develop and implement program and negotiation strategies to optimize costs and value for clients.
• Source venues, negotiate contracts, and manage supplier relationships to meet budgets and client expectations.
• Maintain accurate records and forecasts in the program management system and ensure timely documentation.

Skills

English proficiency

German proficiency

Project management

Meetings management

Client management

Budget management

Prioritization

Job description

## Events Venue SourcerApply: Poland: Full time: Posted Today: J-83416Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.Function as the primary liaison in the CoE and lead for the assigned programs. Collaborate with a designated internal team/Client based in another country (customer market) to support Venue Sourcing per customers’ request.Proactively negotiate venue rates and contracts and create reasonable preliminary budgets. Communicate with the internal Sourcing Manager/ Meeting Planner teams, business partners, or meeting owners and suppliers on a timely and regular basis. Follow standard operating procedures for all sourcing activities. Perform other admin duties as required. This is a fully remote role. You can work from anywhere in Poland or Spain.**What you will be doing:*** Review meeting request and conducts meeting qualification call with client/Local team.* Develop and implement program and profit/negotiation strategy to achieve best price and/or enhancement consideration with suppliers, supporting the specific needs of the client.* Utilize knowledge of domestic and international destinations to recommend appropriate sites. Maintain knowledge of new destination options, value-priced destination options and promotional offerings.* Gather all the information necessary to properly source and place an event on behalf of a client, including standard availability grids from designated technology tool.* Qualify proposals to determine if appropriate and competitive.* Meet client deadline providing availability grid based on client standards, and review with client and team.* Track supplier option dates and follows-up with team members and suppliers of program status.* Review all supplier contracts prior to finalization, ensure both program specific and generic terms and conditions are accurate and legally protective of both American Express M&E and the client, including attrition dates, cancellation policies, etc. Use appropriate authorization and addendum form to ensure consistency and accuracy.* Conduct final negotiations with selected suppliers for best possible pricing and concessions to meet savings and spend expectations.* Create meeting records in the designated meeting management system and complete all internal documentation for the program prior to turnover.* Conduct additional negotiations with supplier(s), such as DMC companies, and all other third party suppliers, pre and post-sale, to improve costs, profitability and/or terms of targeted program components.* May participate in program re-negotiations or cancellation negotiations, as required.* Achieve appropriate benchmarking metrics as per client or company requirement.* Advise Meeting Management Team and customer of initial deposit requirement, and secures payment.* Responsible for accurate program forecasting and updating business management systems with accurate financial and estimated budget and cost savings information as needed.* Maintain tracking information of all tentative, sold, and canceled programs in business program management system.* Maintain accurate records, system input, and complete file management as outlined in Amex GBY and client policies and procedures. **What we're looking for:** * **Excellent written and verbal communication skills in English and German*** At least 1 year of experience in a similar role* Passionate about project management, meetings management and client management experience* Experience working within budgets* Strong prioritization skills