Remote Construction Project Administrator

HorizonWest Landscape Services Inc; Polska; Hybride; PLN 164 000 - 243 000; Plein temps

Avantages offerts par ce poste

Dental insurance

Health insurance

Paid time off

Vision insurance

Company phone

Career advancement opportunities

Résumé du poste

Horizon West Landscape is seeking a Project Administrator to manage the critical paperwork behind construction projects. You will set up new jobs, track submittals, log RFIs, collect daily reports, and coordinate with our billing and compliance teams. This is a remote role based from home with occasional site visits.

Strong organization, attention to detail, and clear written communication are essential, with 2+ years of construction admin experience preferred.

Qualifications

• 2+ years of construction project administration or office coordination.
• Proficiency with Microsoft Office and online portals.
• Clear, professional written communication.
• Ability to manage multiple deadlines and stay organized.

Responsabilités

• Set up new jobs in the project management system and filing structure after contract award.
• Prepare and track submittals, product data, and plant lists through general contractor approval.
• Log RFIs, change orders, and project correspondence.
• Collect daily reports, field photos, and time records from crews.
• Provide monthly progress information to the billing coordinator for pay applications.
• Share job start details with the compliance team for insurance certificates, notices, and permits.
• Assemble closeout packages, including as-builts, warranties, and final lien waivers.
• Keep contractor project portals up to date.

Connaissances

Strong organization

Attention to detail

Clear written communication

Deadline management

Bilingual English/Spanish

Outils

Microsoft Office

Online portals

Aspire

Procore

Textura

Description du poste

Horizon West Landscape is seeking a Project Administrator to manage the critical paperwork behind construction projects. You will set up new jobs, track submittals, log RFIs, collect daily reports, and coordinate with our billing and compliance teams. This is a remote role based from home with occasional site visits.

Strong organization, attention to detail, and clear written communication are essential, with 2+ years of construction admin experience preferred.