Administrative Assistant and Reporting Specialist

W D Schock Company Inc; Polska; Hybrid; PLN 173,000 - 250,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

401(k) matching

Dental insurance

Vision insurance

Job summary

LTL-Team is a nationwide consulting firm specializing in the implementation of large-scale land acquisition and relocation projects. Our Hawaii office supports executive administrative and office‑support duties, data entry, reporting, proofreading, formatting, scheduling, and file management.

This remote role requires strong MS Office skills, Excel proficiency, and meticulous attention to detail to deliver accurate reports and maintain organized records for internal stakeholders.

Qualifications

• 2+ years of experience in an administrative, office support, or reporting role.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Experience with report generation, data tracking, or business intelligence tools is a plus.
• Professional, proactive, and team-oriented demeanor.

Responsibilities

• Provide day-to-day administrative support including scheduling, correspondence, and office coordination.
• Prepare, compile, and distribute accurate reports and data summaries for internal stakeholders.
• Maintain organized filing systems, databases, and records management processes.
• Track key metrics and assist in data entry, analysis, and reporting workflows.
• Coordinate meetings, manage calendars, and handle travel arrangements as needed.
• Serve as a point of contact for internal departments and external partners, ensuring clear communication.
• Support leadership with special projects, presentations, and ad hoc administrative tasks.
• Proofread, format, and finalize project documentation.

Skills

Data entry

Attention to detail

Communication

Time management

Report generation

Tools

Excel

Word

Outlook

Gmail

Calendar

Drive

Job description

Benefits:

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Dental insurance
• Vision insurance

About the Role:

Strong skills in all Microsoft Office applications (Word, Excel, and PowerPoint) and Adobe Pro are required. Familiarity with Google's Business Services (specifically Gmail, Calendar, and Drive) is required.

Responsibilities:

• Provide day-to-day administrative support including scheduling, correspondence, and office coordination
• Prepare, compile, and distribute accurate reports and data summaries for internal stakeholders
• Maintain organized filing systems, databases, and records management processes
• Track key metrics and assist in data entry, analysis, and reporting workflows
• Coordinate meetings, manage calendars, and handle travel arrangements as needed
• Serve as a point of contact for internal departments and external partners, ensuring clear communication
• Support leadership with special projects, presentations, and ad hoc administrative tasks
• Proofread, format, and finalize project documentation

Requirements:

• 2+ years of experience in an administrative, office support, or reporting role
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook
• Strong data entry skills with a high level of accuracy and attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Experience with report generation, data tracking, or business intelligence tools is a plus
• Professional, proactive, and team-oriented demeanor

About Us:

LTL-Team is a nationwide consulting firm specializing in the implementation of large-scale land acquisition and relocation projects. Our team has a long and successful history of involvement on infrastructure and transit projects around the country. We are focused on providing the highest level of service to our clients and are looking to add to our talented staff in our Hawaii office.

We are seeking applicants with a background in executive administrative and office support who are adept at data entry, reporting, proofreading, formatting, scheduling, and file management.

This is a remote position.