Remote Admin & Bookkeeping Specialist

Scale-X Solutions; Poland; Remote; PLN 93,000 - 148,000; Full time

Job summary

iCat is seeking a Virtual Assistant - Accounts Assistant and Bookkeeping to manage budgets and records, prepare invoices, and support day-to-day finance tasks from home. The role emphasizes accuracy, data entry, and timely communications with clients and vendors.

Responsibilities include journal entries, reconciliations, quarterly reports, audits support, and handling confidential information with discretion. Prior ERP experience with Microsoft Dynamics BC is preferred.

Qualifications

• Experience as an Accounting Assistant.
• Knowledge of basic bookkeeping procedures.
• Familiarity with Australian finance regulations.
• Strong math skills and the ability to spot numerical errors.
• ERP experience with Microsoft Dynamics BC preferred.
• Ability to handle sensitive, confidential information.

Responsibilities

• Basic data entry tasks for accounting assistants include logging transactions, recording and reviewing journal entries, creating invoices, and crafting spreadsheets.
• Bookkeeping and bank reconciliations.
• Preparing quarterly reports and assisting in year-end audits.
• Communicate with vendors and customers about invoices and payments via email or phone.
• Reconciliating invoices and identifying discrepancies from suppliers and vendors.
• Creating and updating expense reports.
• Data validation and verification of outbound recurring license invoices.

Skills

Accounting experience

Bookkeeping basics

Math skills

Confidential information handling

Finance regulations Australia

Tools

Microsoft Dynamics 365 BC

Job description

iCat is seeking a Virtual Assistant - Accounts Assistant and Bookkeeping to manage budgets and records, prepare invoices, and support day-to-day finance tasks from home. The role emphasizes accuracy, data entry, and timely communications with clients and vendors.

Responsibilities include journal entries, reconciliations, quarterly reports, audits support, and handling confidential information with discretion. Prior ERP experience with Microsoft Dynamics BC is preferred.