Fleet Administrator (m/w/d)

Ecolab; Kraków; On-site; PLN 67,000 - 112,000; Full time

Job summary

Ecolab seeks a Fleet Administrator to join our Fleet Management team, based in Kraków, Poland or Budapest, Hungary. You will serve as the main contact for company car drivers and coordinate fleet-related processes.

You will manage a fleet of about 750 vehicles across Europe, develop fleet strategies, prepare reports, and optimize the vehicle lifecycle. English and German language skills are required, with strong Excel and MS Office capabilities.

Qualifications

• Experience in fleet administration, ideally in an international environment.
• Proficient in Microsoft Office, particularly Excel.
• English: Business fluent (B2/C1) and German: Advanced (B1/B2).
• CVs must be uploaded in English.

Responsibilities

• Manage a vehicle fleet of around 750 vehicles across Europe.
• Develop and implement medium- and long-term fleet strategies.
• Prepare reports and KPIs for management.
• Coordinate with leasing companies, service providers, and dealerships.
• Maintain and develop the company car policy.
• Monitor fleet costs and identify cost-saving opportunities.
• Support drivers with complex fleet-related issues.
• Ensure compliance checks and responsive communication.

Skills

Strong communication

Independent & structured working

Excel proficiency

MS Office suite

Fleet administration experience

Tools

Excel

MS Office

Job description

Would you like to shape a brighter, bolder future and advance your career? Join the Ecolab team and help create a world where we can all thrive! We are looking for a Fleet Administrator to join our Fleet Management team based in Budapest Hungary or Kralow Poland. In this role, you will serve as a key contact for our company car drivers and coordinate various fleet-related processes.

Your Responsibilities

• Manage a vehicle fleet of approximately 750 vehicles across Germany and Switzerland.
• Develop and implement medium- and long-term fleet strategies.
• Prepare reports and KPIs for management.
• Act as the central point of contact for leasing companies, service providers, and dealerships.
• Maintain and further develop the company car policy.
• Optimize processes throughout the entire vehicle lifecycle.
• Manage the ordering process for new vehicles.
• Review and evaluate leasing offers.
• Monitor and analyze all fleet-related costs, including fuel, maintenance, repairs, and insurance.
• Analyze fuel card data to identify cost-saving opportunities.
• Manage centralized claims and damage administration, including the review and approval of repair estimates.
• Support drivers with complex fleet-related issues.
• Ensure transparent and effective communication.
• Organize and monitor driver’s license compliance checks.

Requirements

• Preferred - experience in fleet administration, ideally in an international environment.
• Proven experience in administration and supporting colleagues
• Independent, structured, and solution-oriented way of working.
• Strong communication skills and a high sense of responsibility.
• Proficient in Microsoft Office, particularly Excel.
• CV’s must be uploaded in English only
• German: Advanced level (B1/B2 minimum)
• English: Business fluent (B2/C1)

What We Offer

• Comprehensive onboarding and continuous professional development opportunities.
• An agile, collaborative, and international work environment with diverse career development and global mobility opportunities.
• Varied and engaging responsibilities with the flexibility to work independently and take ownership of your role
• A range of fixed and flexible benefits

About Ecolab

At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.

Our Commitment to a Culture of Inclusion & Belonging

Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.