Receptionist

Yusen Logistics; Warszawa; On-site; PLN 42,000 - 62,000; Full time

Benefits offered by this job

Private medical care

Multisport card

Pizza Days

Fresh fruit and employee initiatives

Job summary

Yusen Logistics in Warsaw is seeking a Receptionist to support daily office operations and create a welcoming environment for employees and visitors.

You will be the first point of contact, manage calls, mail, and inquiries, and assist with meeting coordination and events. The role offers collaboration within an international administration team across Poland and regional projects.

Qualifications

• Experience in office assistant, customer service, or similar role.
• Confident communication in Polish and English.
• Strong organizational skills and attention to detail.

Responsibilities

• Act as first point of contact for visitors, clients, and employees.
• Handle day-to-day reception duties including calls, mail, and inquiries.
• Welcome international visitors and coordinate meetings and events.
• Coordinate meeting rooms, catering, and office events.
• Support office operations and liaise with landlord and vendors.
• Maintain records, support invoice processing, and document management.
• Provide general administrative support as required.

Skills

Polish language

English language

Communication skills

Organizational skills

Customer service

Hospitality mindset

Multitasking

Professionalism

Interpersonal skills

Tools

MS Office

Job description

RECEPTIONIST

Job location: Warsaw

Role Overview

We are looking for a Receptionist to support the daily operations of our Warsaw office. This role is essential in ensuring efficient office administration, delivering positive experience for employees and visitors, and providing administrative support to local teams. The position will help maintain a professional, well-organized, and welcoming workplace environment. Beyond the local office responsibilities, this role offers the opportunity to work as part of an international Cluster East Administration team, supporting cross-country cooperation and regional projects across Poland, Czech Republic, Hungary and Romania.

Key Responsibilities

• Act as the first point of contact for visitors, clients, and employees, providing a professional, welcoming, and hospitality-driven experience.
• Handle day-to-day reception duties, including incoming calls, mail, courier services, and general enquiries.
• Welcome and assist international visitors, guests, and business partners, ensuring high standards of hospitality and service.
• Coordinate meeting rooms, visitor arrangements, catering, and office events.
• Support the smooth day-to-day operation of the office, including office supplies, facilities coordination, and cooperation with the landlord, vendors, and service providers.
• Maintain administrative records, support invoice processing, and ensure proper document management in line with company procedures.
• Provide general administrative support as required.

What You Will Bring To The Role

• Previous experience in office assistant, customer service, or similar role.
• A professional, service-oriented attitude with a strong focus on hospitality and creating a positive experience for visitors and guests.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a dynamic office environment.
• A proactive and reliable approach to work.
• Good knowledge of Microsoft Office applications, particularly Outlook, Word, and Excel.
• Ability to communicate confidently in both Polish and English.
• Discretion and a high level of professionalism when handling confidential information.
• Valid Category B driving license with practical driving experience
• Discretion and professionalism when handling confidential information.

What We Offer

• Stable employment in a growing international company.
• Opportunities for professional development and learning new skills.
• Private medical care and Multisport card co-financed by the employer.
• Regular Pizza Days, fresh fruit, and other employee initiatives.
• A friendly working atmosphere built on collaboration, respect, and mutual support.

Why Join Us?

At Yusen Logistics you will have the opportunity to contribute to meaningful projects, work alongside talented professionals, and grow your career in an environment that values innovation, accountability, and collaboration.

Why do you think you would be a good fit for our team and this role?

We look forward to getting to know you.

At Yusen Logistics, we understand the value of utilising AI and other technologies to support the application process. However, we encourage candidates to use these tools to enhance their application rather than replace their own effort and authenticity. During the interview process, we expect responses to reflect your own experience, thinking and capabilities. Yusen Logistics is an equal opportunities employer. We welcome applications from all suitably qualified candidates and make our recruitment decisions based solely on skills, experience and potential. Diversity enables us to create an inclusive environment where everyone can thrive and grow.