Receptionist

MBDA; Warszawa; On-site; PLN 56,000 - 84,000; Full time

Benefits offered by this job

Private healthcare

Sport card

Annual bonus

Subsidy of professional training

Job summary

MBDA in Warsaw seeks a proactive Receptionist to join a friendly team and provide administrative and operational support across the WarsawOffice. You will handle reception for visitors, calls and emails, manage security cards and mail, and assist with meetings and events to ensure smooth daily operations.

The role requires at least 2 years in administration, strong English (C1) and excellent MS Office skills.

Qualifications

• Minimum 2 years of experience in administration role in a similar position.
• Advanced English (min. C1).
• Very good knowledge of MS Office.

Responsibilities

• Provide courteous, efficient reception service to visitors and callers, via face-to-face, phone and email.
• Manage entrance cards and security procedures for the office.
• Receive and send parcels and mail and handle deliveries.
• Coordinate airport transfers and local travel for overseas colleagues and Warsaw staff.
• Help organize meetings and events and manage calendar and conference room bookings.
• Maintain filing, invoices and document control in line with MBDA processes.
• Ensure office equipment, stationery and catering are available as needed.
• Coordinate with cleaning, transfer and support services for the office.
• Develop knowledge as the Warsaw Office point of contact and support the GM/Office Manager.

Skills

Advanced English (C1)

Communication skills

Interpersonal skills

Team player

Planning & organizing

Multitasking

Customer service mindset

Tools

MS Office

Job description

The role:

We have an exciting opportunity for a passionate individual to become a valued memberof our dynamic team. Working as a Receptionist in a friendly and supportive team, you will provide administrative and operational support to the whole Warsaw Team.

You will be responsible for:

• Providing courteous, efficient and cheerful reception service to visitors and callers, responding to enquiries both face-to-face and over the telephone and via e-mail,
• Managing entrance cards with accordance to the office security procedures,
• Receiving and sending parcels and mail,
• Organizing airport transfers and other local transfers for overseas colleagues and Warsaw employees,
• Helping with organizing meetings and events,
• Managing conference room system and coordinating meetings in calendar,
• Managing document filing ensuring compliance with MBDA process and local requirements, including maintenance of invoices,
• Maintaining office equipment and provide stationery, catering services etc.,
• Maintaining contact with cleaning service company, transfer company and other companies supporting the office,
• Managing low value office purchases, record office expenditure accordingly with MBDA processes,
• Developing to become the knowledge point of contact within the Warsaw Office,
• Supporting General Manager and Office Manager on ad-hoc requests.

What we are looking for from you:

• Minimum 2 years of experience in administration role in similar position,
• Advanced English ( min. C1),
• Very good knowledge of MS Office,
• Excellent communication & interpersonal skills,
• Respectful team player, comfortable working in a matrix organization ,
• High self-reliance, responsibility and ability to plan and organize work,
• Ability to work proactively and independently,
• An open-minded team-player with a friendly personality willing to learn and develop new skills,
• Ability to think and act in a customer- and service-oriented manner,
• Ability to manage multiple tasks simultaneously.

What we can offer you:

• Open-ended contract after 3 months’ probation period,
• Benefit package: private healthcare, sport card, annual bonus, subsidy of professional training,
• Being a member of a team of people that focuses on relationships and a good atmosphere.