Office Manager & Executive Assistant

MET Group; Warszawa; On-site; PLN 55,000 - 75,000; Full time

Benefits offered by this job

Stable contract

Modern Warsaw office

International exposure with MET Group

Friendly team environment

Job summary

MET Polska in Warsaw is seeking an energetic Office Manager & Executive Assistant to join our team of ~30. You will combine executive support for the Management Board with managing our modern on-site office, driving a positive work environment and team integration.

The role entails calendar management, travel arrangements, daily office operations, onboarding new hires, vendor coordination, and organizing events to strengthen culture.

Qualifications

• Min. 2 years of experience in office management, executive assistant, or HR/event coordination roles.
• Excellent interpersonal skills with high energy and empathy.
• Fluency in Polish and English (C1 level minimum, daily use).
• Proactive, detail-oriented, and strong time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams).

Responsibilities

• Provide administrative support for the Management Board with calendar management.
• Organize international and local business travel itineraries.
• Oversee day-to-day office operations, reception, onboarding, and vendors.
• Organize team events, teambuilding, and build a positive office culture.
• Manage office supplies, facilities, and budget reconciliation for expenses.

Skills

Office management

Executive assistance

HR/event coordination

People & culture

Interpersonal skills

Time management

Microsoft Office

Tools

Microsoft Office

Job description

MET Polska is an energy and gas sales company and a subsidiary of MET Group (www.met.com ), an integrated European energy group headquartered in Switzerland. The company specializes in natural gas and electricity trading, collaborating with energy and natural gas producers, and managing energy infrastructure.

Job Description

We are looking for an energetic and highly organized Office Manager & Executive Assistant to join our Warsaw team (~30 people). In this role, you will combine efficient administrative support for the Management Board with managing our modern office space. Most importantly, you will be the heart of our office building a positive work environment, driving team integration, and taking care of our everyday office culture. This is an on-site role.

Scope of duties:

Management Board Support: Providing administrative support, calendar management, and organizing international/local business travel itineraries.

Day-to-Day Office Operations: Ensuring smooth daily office execution, managing reception/visitors, new employee onboarding, external vendors, landlords, and building service providers.

Team Integration & Office Culture: Initiating and organizing internal events, teambuilding activities, celebrations, and everyday initiatives that build a positive atmosphere and strong team spirit.

Supplies & Facility Maintenance: Maintaining office supplies, equipment, and stock to ensure a comfortable, fully functional work environment.

Budget & Financial Admin: Managing office expenses, budget allocation, vendor invoicing, and reconciling expense reports.

Qualifications

Experience: Min. 2 years of experience in office management, executive assistant, or HR/event coordination roles.

People & Culture Skills: Excellent interpersonal skills, high empathy, high energy, and a natural ability to connect people and build a positive work vibe.

Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams).

Languages: Fluency in both Polish and English (C1 level minimum, daily use).

Mindset: Proactive, self-driven, detail-oriented, with outstanding time-management skills and a "can-do" attitude.

Additional Information

We offer:

Stable employment based on an employment contract.

A key, visible role in a growing ~30-person team with real impact on company culture.

Modern office space in a premium Warsaw business center.

Access to international knowledge and experience within the MET Group.

Friendly, energetic work atmosphere where your engagement really matters.