Office Reception & Admin Coordinator

MBDA; Warszawa; On-site; PLN 56,000 - 84,000; Full time

Benefits offered by this job

Private healthcare

Sport card

Annual bonus

Subsidy of professional training

Job summary

MBDA in Warsaw seeks a proactive Receptionist to join a friendly team and provide administrative and operational support across the WarsawOffice. You will handle reception for visitors, calls and emails, manage security cards and mail, and assist with meetings and events to ensure smooth daily operations.

The role requires at least 2 years in administration, strong English (C1) and excellent MS Office skills.

Qualifications

• Minimum 2 years of experience in administration role in a similar position.
• Advanced English (min. C1).
• Very good knowledge of MS Office.

Responsibilities

• Provide courteous, efficient reception service to visitors and callers, via face-to-face, phone and email.
• Manage entrance cards and security procedures for the office.
• Receive and send parcels and mail and handle deliveries.
• Coordinate airport transfers and local travel for overseas colleagues and Warsaw staff.
• Help organize meetings and events and manage calendar and conference room bookings.
• Maintain filing, invoices and document control in line with MBDA processes.
• Ensure office equipment, stationery and catering are available as needed.
• Coordinate with cleaning, transfer and support services for the office.
• Develop knowledge as the Warsaw Office point of contact and support the GM/Office Manager.

Skills

Advanced English (C1)

Communication skills

Interpersonal skills

Team player

Planning & organizing

Multitasking

Customer service mindset

Tools

MS Office

Job description

MBDA in Warsaw seeks a proactive Receptionist to join a friendly team and provide administrative and operational support across the WarsawOffice. You will handle reception for visitors, calls and emails, manage security cards and mail, and assist with meetings and events to ensure smooth daily operations.

The role requires at least 2 years in administration, strong English (C1) and excellent MS Office skills.