Admin Support - Receptionist (m/f/d)

ZF Group; Warszawa; On-site; PLN 120,000 - 150,000; Full time

Benefits offered by this job

Training & support

Medical & life insurance

Cafeteria & Sport Card

Global Referral Program

International team atmosphere

Job summary

ZF Group in Warsaw is seeking an Admin Support – Receptionist to handle reports and presentations, organize meetings and travel, and support HR with admin tasks.

The role requires strong English and Polish skills, 1+ year of experience, and proficient use of MS Office. We offer structured training, private medical and life insurance, and various staff benefits in an international setting.

Qualifications

• Bachelor's degree in Administration, Communications, Linguistics, or a related field.
• Business-level English proficiency (minimum B2) and fluent Polish.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications, particularly Excel, and experience creating professional presentations.
• At least 1 year of experience in a similar administrative or coordination role.
• Excellent organizational and time management skills, with reliability and integrity.

Responsibilities

• Preparation and creation of reports and presentations, updating documents & data.
• Organization and support of meetings and events, Organization of training sessions and hotel arrangements for workshop concepts.
• Organization of business travel arrangements itself and as a delegate.
• Ordering office supplies & planning periodic demand.
• Day-to-day handling of reception duties incoming & outcoming shipments, marketing support and telephone handling.
• Supporting the HR department with ongoing administrative tasks.
• Administration of the unit’s meeting calendar, including scheduling and coordination of conference room reservations.
• Maintaining and coordinating records (office access cards, pool car, IT equipment) + announcing visitors.

Skills

English B2

Polish fluency

Microsoft Office

Communication

Time management

Education

Bachelor's degree in Administration/Communications/Linguistics

Tools

Microsoft Office

PowerPoint

Job description

Join a collaborative and supportive team that helps create an efficient and positive workplace experience. Working closely with colleagues across different functions, the team plays an important role in enabling smooth daily operations and providing excellent internal service. If you enjoy helping others, taking initiative, and being part of a dynamic environment, this could be the perfect opportunity for you.

What you can look forward to as Admin Support – Receptionist (m/f/d):

• Preparation and creation of reports and presentations, updating documents & data;
• Organization and support of meetings and events, Organization of training sessions and hotel arrangements for workshop concepts;
• Organization of business travel arrangements itself and as a delegate;
• Ordering office supplies & planning periodic demand;
• Day-to-day handling of reception duties incoming & outcoming shipments, marketting support nd telephonr handling;
• Supporting the HR department with ongoing administrative tasks;
• Administration of the unit’s meeting calendar, including the scheduling and coordination of conference room reservations;
• Maintaining and coordinatin records (office access cards, pool car, IT equipement) + announcing visitors.

Your profile as Admin Support – Receptionist (m/f/d):

• Excellent organizational and time management skills, with a high level of reliability and integrity;
• Business-level English proficiency (minimum B2) and fluent Polish;
• Bachelor's degree in Administration, Communications, Linguistics, or a related field;
• Strong verbal and written communication skills;
• High level of engagement, attention to detail, and commitment to quality;
• At least 1 year of experience in a similar administrative or coordination role;
• Proficiency in Microsoft Office applications, particularly Excel, and experience creating professional presentations.

Why you should choose ZF in Warsaw?

• An employment fix-term contract in a stable, global company;
• Implementation package-full training and support from experienced managers and employees who will make sure that you feel comfortable while performing newly entrusted tasks;
• Possibility of participation in private medical care (including dental care) and life insurance;
• Cafeteria system/Sport Card;
• Global Referral Program;
• Very good working atmosphere; working in an international team, interesting projects, and tasks.