Real Estate Project & Office Assistant — Warsaw

Equilis; Warszawa; Hybrid; PLN 39,000 - 78,000; Full time

Benefits offered by this job

Central Warsaw office

Real estate exposure

Professional development

Long-term cooperation

Job summary

Equilis Poland Services Sp. z o.o. is seeking a proactive administrative assistant to support day-to-day office operations and ongoing real estate development projects in central Warsaw.

You will prepare documents and reports, organise meetings, manage calendars, assist with travel, and help with invoicing and data in Excel, while maintaining orderly project files. Ideal candidates are current students or graduates in civil engineering or architecture with strong MS Office skills and fluent

Qualifications

• Currently a student or graduate in civil engineering or architecture.
• Strong computer, document, and data handling abilities.
• Excellent MS Office skills, especially Excel, Word, and PowerPoint.
• Good command of English.
• Ability to learn new software quickly.
• Accuracy, independence and strong organisational skills.
• Ability to prioritise tasks and meet deadlines.
• Good communication skills and ease in working with different people.
• A technical and analytical mindset with problem-solving abilities.

Responsibilities

• Prepare documents, summaries, reports and presentations.
• Provide day-to-day administrative and organisational support to the team.
• Maintain and organise company and project documentation.
• Handle correspondence and documents, ensuring proper circulation and archiving.
• Organise meetings, book conference rooms and assist with business travel arrangements.
• Coordinate calendars and deadlines.
• Cooperate with the accounting department, including supporting processing of invoices and financial documents.
• Update files, spreadsheets and databases, particularly in Excel.
• Support the team with ongoing tasks related to current projects.
• Assist with the organisation of company events and other operational activities.

Skills

MS Office

English proficiency

Organisational skills

Data handling

Education

Civil engineering or architecture degree

Tools

Excel

Word

PowerPoint

Job description

Equilis Poland Services Sp. z o.o. is seeking a proactive administrative assistant to support day-to-day office operations and ongoing real estate development projects in central Warsaw.

You will prepare documents and reports, organise meetings, manage calendars, assist with travel, and help with invoicing and data in Excel, while maintaining orderly project files. Ideal candidates are current students or graduates in civil engineering or architecture with strong MS Office skills and fluent