Office & Project Assistant

Equilis; Warszawa; Hybrid; PLN 39,000 - 78,000; Full time

Benefits offered by this job

Central Warsaw office

Real estate exposure

Professional development

Long-term cooperation

Job summary

Equilis Poland Services Sp. z o.o. is seeking a proactive administrative assistant to support day-to-day office operations and ongoing real estate development projects in central Warsaw.

You will prepare documents and reports, organise meetings, manage calendars, assist with travel, and help with invoicing and data in Excel, while maintaining orderly project files. Ideal candidates are current students or graduates in civil engineering or architecture with strong MS Office skills and fluent

Qualifications

• Currently a student or graduate in civil engineering or architecture.
• Strong computer, document, and data handling abilities.
• Excellent MS Office skills, especially Excel, Word, and PowerPoint.
• Good command of English.
• Ability to learn new software quickly.
• Accuracy, independence and strong organisational skills.
• Ability to prioritise tasks and meet deadlines.
• Good communication skills and ease in working with different people.
• A technical and analytical mindset with problem-solving abilities.

Responsibilities

• Prepare documents, summaries, reports and presentations.
• Provide day-to-day administrative and organisational support to the team.
• Maintain and organise company and project documentation.
• Handle correspondence and documents, ensuring proper circulation and archiving.
• Organise meetings, book conference rooms and assist with business travel arrangements.
• Coordinate calendars and deadlines.
• Cooperate with the accounting department, including supporting processing of invoices and financial documents.
• Update files, spreadsheets and databases, particularly in Excel.
• Support the team with ongoing tasks related to current projects.
• Assist with the organisation of company events and other operational activities.

Skills

MS Office

English proficiency

Organisational skills

Data handling

Education

Civil engineering or architecture degree

Tools

Excel

Word

PowerPoint

Job description

Equilis Poland Services Sp. z o.o. is looking for the right talent to support the team with the day-to-day organisation of office operations and ongoing real estate development projects. This role combines administrative responsibilities with hands-on support for the team and its projects.

Your role

• Preparing documents, summaries, reports and presentations
• Providing day-to-day administrative and organisational support to the team
• Maintaining and organising company and project documentation
• Handling correspondence and documents, ensuring their proper circulation and archiving
• Organising meetings, booking conference rooms and assisting with business travel arrangements
• Coordinating calendars and deadlines
• Cooperating with the accounting department, including supporting the processing of invoices and financial documents
• Updating files, spreadsheets and databases, particularly in Excel
• Supporting the team with ongoing tasks related to current projects
• Assisting with the organisation of company events and other operational activities

Who we are looking for

• A current student or graduate in civil engineering or architecture
• Someone confident working with computers, documents and data
• Very good command of MS Office, particularly Excel, Word and PowerPoint
• Good command of English
• Ability to learn new software and tools quickly
• Accuracy, independence and strong organisational skills
• Ability to prioritise tasks and meet deadlines
• Good communication skills and ease in working with different people
• A technical and analytical mindset, with the ability to solve day-to-day problems efficiently

What we offer

• An opportunity to gain practical experience in an international real estate company
• Involvement in real estate development projects
• Insight into both the administrative and project-related aspects of the business
• Collaboration with an experienced team
• Opportunities for professional development and long-term cooperation
• Office-based work in central Warsaw

Equilis Poland Services Sp. z o.o. | Al. Jerozolimskie 93, 02-001 Warsaw | www.equilis.net