Purchasing Coordinator

Randstad Polska Sp. z oo; Wrocław; On-site; PLN 60,000 - 90,000; Full time

Job summary

Randstad Polska Sp. z o.o. seeks a meticulous purchasing coordinator to ensure smooth production and operations.

You will place orders on time, manage supplier relationships, and closely collaborate with production, logistics and finance teams in an international environment. You will work with ERP systems (Business Central), monitor POs, chase back orders, record receipts, and generate ad-hoc reports while supporting the EPM and Factory Manager.

Qualifications

• Experience communicating with cross-functional teams (factory, logistics, finance).
• Strong understanding of ERP systems, especially Business Central.
• Ability to perform independent data queries and interpret results.

Responsibilities

• Raise and maintain timely purchase orders for indirect items.
• Raise orders for raw materials used in production.
• Plan with Factory Manager/EPM.
• Monitor and manage open POs; update accordingly.
• Chase and manage back orders with suppliers.
• Record all incoming goods in Business Central (ERP).
• Check delivery notes against POs for value/quantity; address discrepancies.
• Scan and file delivery notes for domestic and imported deliveries.
• Source new vendors for RM and indirect materials.
• Produce ad-hoc reports; assist EPM as required.
• Cover for absent team members when needed.

Skills

Effective communication

ERP system knowledge

Analytical thinking

Attention to detail

Self-motivation

Willingness to travel

Tools

Business Central

Microsoft Excel

Job description

We are looking for a meticulous and committed purchasing coordinator to join our team and ensure the smooth running of our production and operational processes. In this role, you will be responsible for placing orders on time, managing supplier relationships and working closely with the production, logistics and finance departments. If you are proficient in ERP systems and want to develop your skills in an international environment – this is the job for you!

• to raise and maintain timely and accurate purchase orders for indirect items
• raise orders for raw material items used in production in line with the production
• plan with the assistance of the Factory Manager/ EPM
• to monitor and manage any open POs and update accordingly
• to chase and manage back orders with suppliers
• to accurately record all incoming goods into Business Central (ERP System)
• to check incoming delivery notes against purchase orders to ensure the value and
  quantity match, as well as manage any differences
• to scan and file all delivery notes and related documentation for domestic and
  imported deliveries
• source new vendors for the factory for RM and indirect materials
• to produce any ad-hoc reports required
• to assist the EPM with any additional tasks as required
• to provide holiday or sickness cover for absent team members where appropriate

what we expect

• ability to communicate effectively and liaise with the factory, logistics team and
  finance department
• to have a working understanding of the warehousing, manufacturing, inventory and
  purchasing modules of the ERP system (Business Central)
• to be able to carry out independent search queries in BC and be able to interpret theresults
• willingness to travel locally and International
• to be proficient in Microsoft Excel, Word and Outlook
• thorough attention to detail
• analytical thinking skills
• self-motivation

what we offer

• opportunities for professional development and international collaboratio
• co-funded benefits package: private Luxmed medical care, UNUM life insurance and a wellbeing platform (MyBenefit) – Cafeteria/Sport Card
• employee referral programme
• a supportive, inclusive and growth-oriented working environment