Poznań Admin & Office Coordinator (Polish/English)

KALE Recruitment; Poznań; On-site; PLN 60,000 - 90,000; Full time

Job summary

KALE Recruitment is seeking an organised Administrative Assistant to support the Poznań office and the Managing Director, Poland, handling office and facilities management, travel coordination, and general administrative duties for the local team.

The candidate should be fluent in Polish with a good command of English, have strong MS Office skills (Outlook, Word, Excel), be highly organised and capable of managing multiple priorities in a dynamic environment.

Qualifications

• Fluent Polish and good written/spoken English are required.
• Proficiency in Microsoft Office, including Outlook, Word and Excel.
• Experience with calendar management and coordinating business travel.
• Familiarity with invoice processing and administrative record-keeping is a plus.

Responsibilities

• Oversee day-to-day operations of the Poznań office to ensure an efficient working environment.
• Coordinate office maintenance, supplies, equipment, and interactions with external service providers.
• Manage office access, visitors, and workplace-related arrangements.
• Organise domestic and international business travel and coordinate travel arrangements for colleagues and visitors.

Skills

Polish

English

MS Office

Calendar management

Travel coordination

Office administration

Tools

MS Office (Outlook)

Word

Excel

Job description

KALE Recruitment is seeking an organised Administrative Assistant to support the Poznań office and the Managing Director, Poland, handling office and facilities management, travel coordination, and general administrative duties for the local team.

The candidate should be fluent in Polish with a good command of English, have strong MS Office skills (Outlook, Word, Excel), be highly organised and capable of managing multiple priorities in a dynamic environment.