Polish HR & Payroll Lead — e-Akta & Compliance

Footballco; Katowice; On-site; PLN 120,000 - 180,000; Full time

Job summary

Footballco is seeking an experienced HR Generalist/Manager for Poland, a 12-month fixed term contract. You will serve as the primary HR contact for ~50 Polish employees, delivering end-to-end HR services across onboarding, payroll, and offboarding, and ensure compliant e-Akta implementation.

You will coach managers on performance, labour law, GDPR/RODO compliance, and collaborate with global HR on international admin and projects, while maintaining accurate payroll in Papaya and local records.

Qualifications

• Proven experience as an HR Generalist or HR Manager in Poland, with hands-on end-to-end HR operations.
• Deep knowledge of Polish Labor Law, compliance standards, and local payroll practices.
• Practical experience with Polish e-Akta (Electronic Personnel Files) and eIDAS signatures/seals.

Responsibilities

• Serve as the primary HR contact for ~50 Polish employees, delivering end-to-end HR service from onboarding to offboarding.
• Coach managers on performance management, employee relations, and labor law application for Polish teams.
• Lead the Polish e-Akta setup, configuration, and GDPR/RODO compliance.
• Migrate existing paper HR archives to the online e-Akta, including scanning, indexing, and legal certification.
• Maintain 100% compliant electronic personnel records for new joiners, leavers and current staff.
• Draft and manage employee documentation in line with local regulations (contracts, annexes, certificates, terminations).
• Oversee induction, probation reviews, maternity/family leave, and benefits administration.
• Assist the global HR team with onboarding/offboarding tasks for employees outside Poland.
• Support global HR projects, policy rollouts, and process improvements.
• Update payroll records in Papaya for Polish employees and run monthly payroll checks.
• Ensure payroll deadlines are met and payroll tasks executed as needed.

Job description

Footballco is seeking an experienced HR Generalist/Manager for Poland, a 12-month fixed term contract. You will serve as the primary HR contact for ~50 Polish employees, delivering end-to-end HR services across onboarding, payroll, and offboarding, and ensure compliant e-Akta implementation.

You will coach managers on performance, labour law, GDPR/RODO compliance, and collaborate with global HR on international admin and projects, while maintaining accurate payroll in Papaya and local records.