Poland HR Admin & Compliance Specialist (Remote-First)

Coinspaid Solutions; Poznań; Hybrid; PLN 61,000 - 100,000; Full time

Benefits offered by this job

Benefit Bar – up to €230/month

Flexible monthly benefits budget

Courses and certifications budget

Language learning support

Medical insurance or reimbursement

Job summary

Coinspaid Solutions, a fintech company, is hiring an HR Administrator to manage documentation, records, and payroll support in Poland. You will work hybrid from Poznań or Warsaw, ensuring compliance with Polish regulations and data accuracy in HR systems.

Responsibilities include coordinating employment documents, maintaining files, and supporting the payroll process. Fluency in Polish and professional English are required, with experience handling public authorities.

Qualifications

• 3–4+ years of experience in HR administration, personnel operations, payroll support, or similar in Poland.
• Experience with Polish payroll platforms (HiBob/eNova/Płatnik) and HRIS.
• Solid knowledge of Polish labor law.
• Ability to communicate with Polish public authorities and handle employment documents.

Responsibilities

• Prepare and manage employment documentation (contracts, amendments, terminations) in Polish regulations.
• Maintain accurate HR records and audit-ready files.
• Ensure data accuracy across HR systems and payroll platforms.
• Support time and attendance, leaves, and payroll inputs with the payroll team.
• Act as primary HR admin point of contact for employees and streamline processes.

Skills

Polish (fluent)

English (professional)

Tools

HiBob

eNova

Płatnik

Job description

Coinspaid Solutions, a fintech company, is hiring an HR Administrator to manage documentation, records, and payroll support in Poland. You will work hybrid from Poznań or Warsaw, ensuring compliance with Polish regulations and data accuracy in HR systems.

Responsibilities include coordinating employment documents, maintaining files, and supporting the payroll process. Fluency in Polish and professional English are required, with experience handling public authorities.