Polish HR Administration Specialist (Hybrid/Remote)

Coinspaid Solutions; Województwo mazowieckie; Hybrid; PLN 80.000 - 120.000; Vollzeit

Benefits dieser Stelle

Benefit Bar – up to €230/month

Flexible monthly budget for activities

Courses, certifications and continued

Language learning support

Knowledge sharing across teams

Medical insurance or reimbursement (by

Mental health support

Financial support for life events

Merch shop and rewards

Team offsites and company events

Zusammenfassung

Coinspaid Solutions is seeking an HR Administrator to handle employment documentation, records, and payroll support in a hybrid Warsaw/Poznań setup. You will work with Polish authorities, ensure compliance with ZUS and payroll platforms, and maintain accurate HR data across HiBob and local systems.

Fluent Polish and professional English are required, along with 3–4+ years in similar roles. Knowledge of HiBob, enova365 and Płatnik is a plus, with opportunities for growth and flexible benefits.

Qualifikationen

• 3-4+ years in HR administration or payroll support in Poland.
• Experience with employment of foreign nationals in Poland and procedures involving Urząd Wojewódzki and Urząd Pracy.
• Solid knowledge of Polish labor law and payroll processes.

Aufgaben

• Prepare and manage employment documentation, contracts, amendments, terminations and employment certificates, using company templates and ensuring compliance with Polish regulations.
• Maintain accurate and up-to-date employee records, including digital and physical personnel files ensuring proper documentation and audit readiness.
• Ensure data accuracy and consistency across internal HR systems (HiBob) and Polish payroll platforms (enova365, Płatnik).
• Handle employee registrations, deregistrations and statutory updates with ZUS, ensuring compliance with deadlines.
• Monitor time and attendance records, track leave balances and entitlements and cooperate with the payroll team to ensure accurate payroll inputs and leave-related calculations.
• Act as the primary point of contact for employees on HR administrative matters, providing timely support with employment documents, certificates and related requests.
• Identify opportunities to streamline, automate, and standardize HR administrative processes contributing to operational efficiency within the Polish entity.
• Support general office administration and ad-hoc operational activities.

Kenntnisse

Polish language

English proficiency

Attention to detail

HRIS experience

Payroll/HR systems

Tools

HiBob

enova365

Płatnik

Jobbeschreibung

Coinspaid Solutions is seeking an HR Administrator to handle employment documentation, records, and payroll support in a hybrid Warsaw/Poznań setup. You will work with Polish authorities, ensure compliance with ZUS and payroll platforms, and maintain accurate HR data across HiBob and local systems.

Fluent Polish and professional English are required, along with 3–4+ years in similar roles. Knowledge of HiBob, enova365 and Płatnik is a plus, with opportunities for growth and flexible benefits.