PMO Support

ITConnect Sp. z o.o.; Warszawa, Gdynia, Łódź; Hybrid; PLN 60,000 - 100,000; Full time

Job summary

ITConnect Sp. z o.o. is seeking a Programme Management/PMO coordinator to support the DORA PMO in governance and delivery. You will coordinate activities, prepare reports and governance packs, and facilitate meetings with clear actions and owners.

The role requires strong English communication, independent work style, and proven ability to manage multiple stakeholders and priorities in a fast-paced environment. Proficiency with PowerPoint and Excel is essential.

Qualifications

• 2+ years of experience in programme management, project management, PMO, or a similar coordination role.
• Excellent written and spoken English.
• Proven coordination skills across multiple stakeholders, projects, and priorities.
• Experience facilitating meetings and ensuring clear actions, ownership, and follow-up.
• Ability to create clear, structured, high-quality presentation and reporting material.

Responsibilities

• Support the DORA PMO in running an effective programme governance and delivery function.
• Coordinate programme activities, reporting, meetings, risk-management routines, and follow-up of actions, dependencies, and deadlines.
• Create and maintain high-quality programme reporting material, including status reports, executive presentations, dashboards, and governance packs.
• Plan, prepare, facilitate, and document PMO meetings, including agendas, minutes, decisions, actions, and follow-up.
• Coordinate input from workstream leads and stakeholders to ensure reporting is accurate, timely, and consistent.
• Improve and maintain programme-management routines, templates, and documentation.
• Act as a proactive central point of coordination to ensure progress across teams and governance forums.

Skills

Programme management coordination

English language proficiency

Independent working

Attention to detail

Meeting facilitation

Stakeholder coordination

Tools

PowerPoint

Excel

PMO tools

Job description

Support the DORA PMO in running an effective programme governance and delivery function, coordinating programme activities, reporting, meetings, risk-management routines, and follow-up of actions, dependencies, and deadlines.

• Create and maintain high-quality programme reporting material, including status reports, executive presentations, dashboards, and governance packs.
• Support the DORA PMO with ad-hoc programme-management activities and deliverables.
• Plan, prepare, facilitate, and document PMO meetings, including agendas, minutes, decisions, actions, and follow-up.
• Coordinate risk-management activities, including maintaining the risk register, following up on risk owners and mitigations, and preparing risk reporting for governance forums.
• Track programme actions, milestones, decisions, dependencies, and deliverables, escalating potential delays or issues where appropriate.
• Coordinate input from workstream leads and stakeholders to ensure reporting is accurate, timely, and consistent.
• Improve and maintain programme-management routines, templates, and documentation.
• Act as a proactive central point of coordination, ensuring that key activities are progressing and that nothing falls between teams or governance forums.
• 2+ years of experience in programme management, project management, PMO, or a similar coordination role.
• Excellent written and spoken English.
• Strong ability to work independently, proactively, and with limited supervision.
• Proven coordination skills across multiple stakeholders, projects, and priorities.
• Experience facilitating meetings and ensuring clear actions, ownership, and follow-up.
• Experience supporting risk, issue, action, and dependency management.
• Ability to create clear, structured, high-quality presentation and reporting material for programme and senior-stakeholder audiences.
• Strong attention to detail, organisation, and follow-through.
• Comfortable working in a fast-paced environment with changing priorities.
• Proficiency with PowerPoint, Excel, and common programme-management tools.