PMO Specialist

DCG (Poland); Województwo mazowieckie; On-site; PLN 80,000 - 120,000; Full time

Benefits offered by this job

Private medical care

Sports card co-financing

Dedicated consultant support

Job summary

DCG (Poland) is seeking a PMO Specialist to support recruitment projects with structured reporting, dashboards, and governance packs. You will plan, coordinate, and facilitate PMO meetings, maintain risk/issue registers, and track milestones for timely delivery.

The ideal candidate has at least 2 years in PMO or coordination, excellent English, strong stakeholder management, and proficiency with PowerPoint and Excel to create high-quality reports for senior stakeholders.

Qualifications

• Minimum 2 years in PMO, project management, or coordination role.
• Excellent written and spoken English.
• Strong experience coordinating multiple stakeholders, projects and priorities.
• Ability to work independently with minimal supervision.
• Experience organizing meetings, documenting decisions and follow-up actions.
• Practical experience in risk, issue, action and dependency management.
• Proven ability to prepare structured reports, dashboards and presentations.

Responsibilities

• Prepare weekly and monthly programme status reports and dashboards.
• Plan and facilitate PMO meetings including agendas and minutes.
• Maintain risk, issue, dependency, action and decision registers.
• Coordinate risk management activities and monitor mitigation plans.
• Track milestones, deliverables and deadlines and escalate delays.
• Consolidate reporting inputs from workstream leads and stakeholders.
• Prepare materials for senior-management and governance meetings.
• Maintain PMO processes and governance templates.
• Support ad-hoc programme-management activities and deliverables.
• Coordinate cross-team actions and ensure timely follow-up.

Skills

English proficiency

Stakeholder coordination

Meeting facilitation

Reporting dashboards

PowerPoint

Excel

PM tools

Independent working

Attention to detail

Tools

PowerPoint

Excel

PM software

Governance tooling

Job description

As a recruitment company, DCG understands that every business is powered by experienced professionals. Our management style and partnership approach enable us to meet your needs and provide continuous support. Due to our ongoing growth and the large number of recruitment projects we undertake for our partners, we are currently looking for:

PMO Specialist

Responsibilities:

• Prepare weekly and monthly programme status reports, executive presentations, dashboards, and governance packs
• Plan, coordinate, and facilitate PMO meetings, including agendas, minutes, decisions, action tracking, and follow-up
• Maintain risk, issue, dependency, action, and decision registers
• Coordinate risk-management activities, follow up with risk owners, and monitor mitigation plans
• Track programme milestones, deliverables, dependencies, and deadlines, escalating potential delays or issues
• Collect and consolidate reporting inputs from workstream leads and stakeholders, ensuring accuracy and consistency
• Prepare materials and risk reports for senior-management and governance meetings
• Maintain and improve PMO processes, reporting templates, and programme documentation
• Support ad-hoc programme-management activities and deliverables
• Ensure effective coordination between teams, proactive stakeholder follow-up, and timely resolution of outstanding actions

Requirements:

• Minimum 2 years of experience in PMO, project management, programme management, or a similar coordination role
• Excellent written and spoken English
• Strong experience coordinating multiple stakeholders, projects, and priorities
• Proven ability to work independently, proactively, and with minimal supervision
• Experience organising and facilitating meetings, documenting decisions, and tracking follow-up actions
• Practical experience in risk, issue, action, and dependency management
• Ability to prepare structured, high-quality reports, dashboards, and presentations for senior stakeholders
• Proficiency in Microsoft PowerPoint, Excel, and common project/programme management tools
• Excellent organisational skills, attention to detail, and ability to meet deadlines
• Ability to work effectively in a fast-paced environment with changing priorities

Nice to have:

• Experience in large-scale transformation, regulatory, technology, or financial services programmes
• Experience preparing executive-level materials and reporting for senior-management or governance forums

Offer:

• Private medical care
• Co-financing for the sports card
• Constant support of dedicated consultant