PMO Specialist – Dora Programme

Solid Company; Warszawa; Hybrid; PLN 120,000 - 160,000; Full time

Job summary

Solid Company in Warsaw is seeking an experienced PMO Coordinator to support governance, reporting, and programme delivery. You will prepare weekly and monthly status reports, coordinate PMO meetings, maintain risk and issue registers, and develop dashboards for senior stakeholders.

Strong English, timely execution, and proactive collaboration are essential. The role offers exposure to large-scale projects in a fast-paced environment with changing priorities and opportunities for process

Qualifications

• Minimum 2 years of experience in PMO, project management, programme management, or a similar coordination role.
• Excellent written and spoken English.
• Strong experience coordinating multiple stakeholders, projects, and priorities.
• Proven ability to work independently, proactively, and with minimal supervision.
• Experience organising and facilitating meetings, documenting decisions, and tracking follow-up actions.
• Practical experience in risk, issue, action, and dependency management.
• Ability to prepare structured, high-quality reports, dashboards, and presentations for senior stakeholders.
• Proficiency in Microsoft PowerPoint, Excel, and common project/programme management tools.
• Excellent organisational skills, attention to detail, and ability to meet deadlines.
• Ability to work effectively in a fast-paced environment with changing priorities.

Responsibilities

• Prepare weekly and monthly programme status reports, executive presentations, dashboards, and governance packs
• Plan, coordinate, and facilitate PMO meetings, including agendas, minutes, decisions, action tracking, and follow-up
• Maintain risk, issue, dependency, action, and decision registers
• Coordinate risk-management activities, follow up with risk owners, and monitor mitigation plans
• Track programme milestones, deliverables, dependencies, and deadlines, escalating potential delays or issues
• Collect and consolidate reporting inputs from workstream leads and stakeholders, ensuring accuracy and consistency
• Prepare materials and risk reports for senior-management and governance meetings
• Maintain and improve PMO processes, reporting templates, and programme documentation
• Support ad-hoc programme-management activities and deliverables
• Ensure effective coordination between teams, proactive stakeholder follow-up, and timely resolution of outstanding actions

Skills

English proficiency

Meeting coordination

Risk management

Stakeholder management

Documentation

MS PowerPoint

MS Excel

Tools

Microsoft PowerPoint

Microsoft Excel

Job description

• Prepare weekly and monthly programme status reports, executive presentations, dashboards, and governance packs
• Plan, coordinate, and facilitate PMO meetings, including agendas, minutes, decisions, action tracking, and follow-up
• Maintain risk, issue, dependency, action, and decision registers
• Coordinate risk-management activities, follow up with risk owners, and monitor mitigation plans
• Track programme milestones, deliverables, dependencies, and deadlines, escalating potential delays or issues
• Collect and consolidate reporting inputs from workstream leads and stakeholders, ensuring accuracy and consistency
• Prepare materials and risk reports for senior-management and governance meetings
• Maintain and improve PMO processes, reporting templates, and programme documentation
• Support ad-hoc programme-management activities and deliverables
• Ensure effective coordination between teams, proactive stakeholder follow-up, and timely resolution of outstanding actions

Kogo poszukujemy?

• Minimum 2 years of experience in PMO, project management, programme management, or a similar coordination role
• Excellent written and spoken English
• Strong experience coordinating multiple stakeholders, projects, and priorities
• Proven ability to work independently, proactively, and with minimal supervision
• Experience organising and facilitating meetings, documenting decisions, and tracking follow-up actions
• Practical experience in risk, issue, action, and dependency management
• Ability to prepare structured, high-quality reports, dashboards, and presentations for senior stakeholders
• Proficiency in Microsoft PowerPoint, Excel, and common project/programme management tools
• Excellent organisational skills, attention to detail, and ability to meet deadlines
• Ability to work effectively in a fast-paced environment with changing priorities

NICE TO HAVE:

• Experience in large-scale transformation, regulatory, technology, or financial services programmes
• Experience preparing executive-level materials and reporting for senior-management or governance forums