Personal Assistant

Solid Company; Warszawa; Ibrido; PLN 67.000 - 112.000; Tempo pieno

Vantaggi offerti da questo lavoro

Learning & development

Private medical care

MultiSport Card

Hybrid work

Descrizione del lavoro

Solid Company in Warszawa is seeking an experienced administrative professional to support senior leaders. The role involves managing calendars, travel logistics, expense reporting and document handling, with responsibilities spanning internal and external communications and event coordination.

Candidates should have at least two years of experience in administrative or executive-support roles, strong MS Office skills, and excellent communication.

Competenze

• Minimum 2 years of experience in administrative, secretarial or executive-support roles
• Experience in a demanding, multitasking and international environment is preferred
• Excellent communication and interpersonal skills with stakeholders at all levels
• Strong organisational skills, ability to prioritise multiple tasks and attention to detail
• Confidentiality and sound judgement when handling sensitive information
• Ability to stay composed under pressure and adapt to changing priorities

Mansioni

• Manage complex calendars and coordinate meetings.
• Arrange domestic and international travel logistics and itineraries.
• Prepare and submit accurate expense reports.
• Issue invoices and maintain/archive documentation in internal systems.
• Organise internal and external events with smooth logistics and clear communication.
• Draft and manage correspondence on behalf of senior leaders.
• Support meetings by preparing agendas, presentations and reports, taking minutes and tracking follow-up actions.
• Provide day-to-day administrative support to team members and contribute to ad hoc projects.

Conoscenze

Polish (fluency)

English (fluency)

Microsoft Office

Strumenti

Microsoft Office

Descrizione del lavoro

Responsibilities:

• Manage complex calendars and coordinate internal and external meetings.
• Arrange domestic and international travel logistics and itineraries.
• Prepare and submit accurate expense reports in a timely manner.
• Issue invoices and maintain, process and archive documentation in internal systems.
• Organise internal and external events, ensuring smooth logistics and clear communication.
• Draft and manage correspondence and communications on behalf of senior leaders.
• Support meetings by preparing agendas, presentations and reports, taking minutes and tracking follow-up actions.
• Provide day-to-day administrative support to team members and contribute to ad hoc projects.

Benefits:

• Learning and development opportunities, including internal training on technical and interpersonal skills.
• Private medical care.
• MultiSport Card offering access to sport and wellbeing activities.
• Hybrid work, with 2-3 days a week in the Warsaw office.
• Competitive remuneration aligned with experience and qualifications.

Kogo poszukujemy?

• Fluent spoken and written Polish and English.
• At least two years of experience in administrative, secretarial or executive-support roles, preferably in a demanding, multitasking and international environment.
• Excellent communication and interpersonal skills, with confidence engaging professionally with stakeholders at all levels.
• Strong organisational skills, ability to prioritise multiple tasks and close attention to detail.
• Proficiency in Microsoft Office applications.
• Dependability, sound judgement, responsibility and discretion when handling confidential information.
• Ability to remain composed under pressure, adapt to changing priorities and meet tight deadlines.