Junior Executive Assistant

Solid Company; Warszawa; Ibrido; PLN 67.000 - 100.000; Tempo pieno

Vantaggi offerti da questo lavoro

Learning and development opportunities

Private medical care

MultiSport Card

Hybrid work

Descrizione del lavoro

Solid Company in Warsaw is seeking an experienced Administrative Assistant to support senior leaders with calendar management, travel logistics, expense reporting, invoices, and documentation.

This hybrid role requires fluent Polish and English, excellent communication, and strong MS Office skills. You will help organize internal and external events, draft correspondence, take meeting minutes, and provide day-to-day support to the team while handling confidential information with professionalism.

Competenze

• Fluent Polish and English required.
• Strong MS Office skills.
• Excellent communication and organizational abilities.
• Administrative/secretarial experience welcome but not required.

Mansioni

• Manage complex calendars and coordinate meetings.
• Support domestic and international travel planning and logistics.
• Prepare and submit expense reports on time.
• Issue invoices and maintain internal documentation.
• Assist with organizing internal and external events and their logistics.
• Draft and manage correspondence for senior leaders.

Conoscenze

Polish

English

Calendar management

Travel coordination

Strumenti

Microsoft Office

Descrizione del lavoro

Responsibilities:

• Manage complex calendars and coordinate internal and external meetings.
• Support domestic and international travel planning, including logistics and itineraries.
• Prepare and submit expense reports accurately and on time.
• Help issue invoices and process, maintain and archive documentation in internal systems.
• Assist with organising internal and external events and their logistics.
• Draft and manage correspondence on behalf of senior leaders.
• Prepare meeting agendas, presentations and reports, take minutes and follow up on actions.
• Provide day-to-day administrative support to team members and contribute to ad hoc projects.

Benefits:

• Learning and development opportunities, including internal training in technical and interpersonal skills.
• Private medical care.
• MultiSport Card.
• Hybrid work, with 2–3 days a week in the Warsaw office.

Kogo poszukujemy?

• Fluent spoken and written Polish and English.
• Good communication and interpersonal skills, including confidence engaging professionally with colleagues and stakeholders.
• Strong organisational skills and the ability to manage multiple tasks while maintaining attention to detail.
• Proficiency in Microsoft Office applications.
• Reliable, positive and responsible approach, with professionalism when handling confidential information.
• Ability to stay calm under pressure, learn quickly and adapt to changing priorities and deadlines.
• Previous administrative, secretarial or office-support experience, including internships or student jobs, is welcome but not required.